Participant Charges

Effective July 1, 2016

Recommended by Executive Committee: February 14, 2016
Approved by Deans, Directors, and Coordinators: April 14, 2016


1. This statement is subject to annual review prior to the start of a new fiscal year.

2. Cost factors affecting the schedule of charges will be analyzed by the PALS staff and reviewed by the Executive Committee on or about February 1. The charges will be changed as needed on the basis of this review.

3. Notice of any changes in charges will be mailed to each of the member libraries after review and prior to the start of a new fiscal year. No notice of change will mean continuance of the same schedule of charges in the next fiscal year.

4. Schedule of charges:

  • Standard extraction of bibliographic records.
    • $500 per extraction, regardless of the number of records
  • Database extractions which requires special setup.
    • $225 per hour plus any other costs of production with 1 hour minimum
  • Batch Loading of bibliographic, holding and item records.
    • $400 per administrative unit for initial load
    • $125 for subsequent loads with the same configuration
  • Loading MARCIVE records.
    • $700 per year per ADM
  • Special programming or consultation by PALS staff beyond the scope of normal Aleph support.
    • $225 per hour with 1 hour minimum
  • Global changes to bibliographic or holdings records.*
    • $300
      *Note: only possible to select based on indexed fields.
  • Batch deletion of bibliographic records and all records linked to them.*
    • No Charge
      *Note: only possible to select based on indexed fields.
  • Custom SQL requests and reports
    • $225 per hour with 1 hour minimum
  • Training, instruction, and consultation for a single library; includes new training, retraining, and refresher classes. Limit of 10 students per class.
    • At customer site: $900 per day, plus travel expenses.
    • At the PALS office in Mankato: $600 per day.
    • Web training is available upon request for some sessions; charge to be determined.
  • Group training for multiple libraries; includes workshops, retraining and refresher classes. Minimum of 5 attendees.
    • $100 per person for one day; $150 for two days
    • Web training is available upon request for some sessions; charge to be determined.
  • Proxy Server.
    • $500 for setup and training, $700 annually for maintenance and support.
  • LDAP Authentication - includes setup of Virtual Host
Web Scale Discovery Services that are not part of the Consortium Contract:
  • Export of Bib Records to a Discovery Service
    • Set Up: $500
    • Annual Subscription-Weekly Extract: $300 x Membership Tier
    • Annual Subscription-4 or more times/week: $500 X Membership Tier
  • VuFind-Web Scale Discovery Integration - 4 x/day
    • Set Up: $500
    • Annual Subscription: $300 x Membership Tier

5. Schedule of charges for new consortium libraries:

  • Bibliographic data load (merging, editing, and loading initial database from OCLC records).
    • Charge of $.04 per record, plus a $1,500 setup charge, plus vendor costs.
    • Additional charges will apply if special database programming and/or handling is necessary to convert records to an acceptable format for loading. Records must be in MARC standard format.
  • Training
    • Charges as described in 4.I. above

6. Charges for libraries that leave the consortium will be in accordance with each library’s contract terms. In the event that a library does not have withdrawal costs specified in their contract, the following charges will apply. Deletion of records and removal of configuration files and settings is mandatory.

  • $225 per hour for personnel time for each extraction of records.
  • $225 per hour for removal of configuration files and settings.
  • $.02 per record for each bibliographic, patron, holding, item, order, course reserve, vendor, or interlibrary loan records deleted from the MnPALS system.