Report to PALS Cataloging User Group October 25, 2005
Since our last report in May, 2005, the Validation Work Group has continued to review and correct tables in the ALEPH Cataloging Module used to validate MARC bibliographic and authority records.
Members are Mary Ann Greenwald (PALS), Stephanie McConnell (Bemidji State), Lori Pesik (Saint Mary's), Monica Ralston (MN Historical Society), Jessica Schomberg (Minnesota State University, Mankato), and Deb Domek (PALS).
We lost Pam Pitts, from Crown College, due to work related pressures over the summer and are looking for someone to take her place. We meet once or twice a month during the 9 months of the school year. The meetings are held via Web Meeting and conference call, so you do not have to travel.
Earlier this year, the Validation Work Group sent out a Survey of MnPALS Local tagfields. We need this information in order to make sure that all fields being used by MnPALS Libraries are included in the Validation Tables. Though many libraries did respond, there are approximately 50 that did not. If you are one of those 50, please respond as soon as possible. If you did not receive a copy of the survey, let one of the group member's know.
Larry Spiess from PALS has also left, and has been replaced by Deb Domek.
Over the past several months the Work Group has been working on the check_doc_field_006, 007, 008, and LDR tables for bibliographic records which indicate:
Which fields are allowed
Which subfields are allowed for each field
If a subfield is mandatory, optional or obsolete
In addition, the group has been compiling a document of policies decided upon which will affect the Validation Tables. These decisions include:
If the 945 tagfield is present then subfield "a" will be validated as a mandatory, non-repeatable subfield for OCLC export communication purposes with Aleph.
If the 994 tagfield is present then subfields "a & b" will be validated as an allowable, non-repeatable subfield.
Some special characters (&, %, $) are not read properly by Aleph. Therefore, they are not allowed in the Validation tables.
During the month of October, the Validation Work Group has been finishing up the above tables and discussing error messages. We hope to clarify and perhaps standardize the messages. We are limited to 2000 messages at 50 characters each.