Michael Kirby, Convener, called the meeting to order shortly after 9:00 a.m. Cynthia Jorstad volunteered to be recorder.
2. Additions/Approval of Agenda
Mary Ann would like to share some information about marketing after the Director’s report.
Agenda approved by unanimous vote.
3. Approval of Minutesfrom the User Council/Executive Committee Joint Meeting on April 15, 2010
Mary Ann inquired if the names listed on the User Council list (distributed at this meeting and posted on PALS website) are correct; not all the User Group meeting minutes were complete/clear.
Adam noted he and Ginny Heinrich are not co-conveners of User Council.
Michael said no decision has been made regarding a new convener, and he volunteered to convene this meeting. He will also volunteer for the next meeting.
Adam raised the point that the expiration date for UC Rep terms be changed to coincide with the fall UG meeting, with terms to start immediately. Discussion and review of earlier minutes show this change has been made, but it is not reflected on the UC membership list.
Minutes approved by unanimous vote.
4a. PALS Directors Update / Marketing Information - Stephen Elfstrand
Stephen’s presentation continued the theme from spring, “PALS: Reclaiming our Heritage”. PALS is in the second year of the strategic plan and seeing success in creating a culture of innovation. Additional products and services are enhancing PALS’ financial sustainability. It’s time to start having a ‘NOW’ vision and think of scenarios planning (reference to ACRL scenario planning document).
Several Acq/Ser training sessions have been held; recorded sessions available
Site visits continue, visits to the SE region are next
Continuing support of Aleph
New reports (sublibrary pull downs, unlinked bib records, most requested ILL)
Reindexing – will be in November
Change of obsolete indicators
Adam mentioned we may need additional reindexing before v.21. Stephen said reindexing is not necessarily tied to version change
Mary Ann mentioned that some brief training will be held during each User Group meeting at the fall UG meeting in October. These sessions will be indexed and posted (individually by module and collectively) in the documentation area
Q & A sessions for each module will be held later, similar to what had been done in the past after other version updates
Some problems should be resolved with v.20, such as the problems METNET has experienced with overdues
ELUNA indicates Ex Libris will support Aleph for years to come, so it is anticipated we will upgrade to v. 21 when the time comes
Changes are less and less with each subsequent version
Anticipate several more years of using Aleph
The operating deficit is 1/3 less than what was anticipated a year ago thanks, in part, to increased revenue from open source products
Still looking to cut expenses. At some point PALS will need some new hardware, but to cut expenses we may consider using Linux, using the MSU mass storage server, or going to an open source system rather than paying out annual fees for a product.
Expanded Product Suite
Staff is tracking time and effort on projects and products
Evergreen being used by East Central Regional Library and they are very happy; as of now have OPAC, Circ, and Cataloging
PALS piggybacked onto a King County, WA grant for support of Evergreen in public libraries.
Evergreen 2.0 will have Acq/Ser module
MnPALS Plus 2.0 search scopes with logical bases
If libraries want this, send a ticket to PALS Support. PALS tech staff can set this up for libraries.
Next Steps for MnPALS Plus
Allow link resolver for ILL
Allow user choice of ILL pick up location
Has 14 users, is very economical compared to like products
MCTC is using it and is working well
Products Up Next – Web Scale Discovery and Federated Search
Stephen and others mentioned current discussion in the field about federated search, is it obsolete? Is there demand for this from MnPALS libraries?
PALS has identified and begun examining a blended open source/commercial solution – PAZPAR2 and MasterKey. A commercial product for this could be Metalib/Primo.
Putting it all Together – PALS is looking at how to put it all together
A possibility could be the eXtensible Catalog project being run by the University of Rochester (New York)
eXtensible Catalog could be used as a framework for discovery, delivery, and management
It is a drupal-module based content management system, which is open source.
PALS has had several discussions with the XC team and has seen a demo of the user interface. The user interface looks a lot like vuFind (MnPALS Plus) and is run on SOLR. There would be flexibility in setting up the various drupal-modules without programming.
Stephen is starting to explore the details of eXtensible Catalog. Stephen said he could check with XC to see if they could do a breakout/demo at User Group.
User Interface of the Future – VuFind, etc.
Adam pointed out that we need to be thinking about mobile interfaces and functionality, that is what our patrons are using
4b. Marketing - Mary Ann Greenwald
Mary Ann showed new brochures that have been created for various PALS products and services. PALS staff enlisted the help of the Integrated Marketing office at MSU, Mankato
PALS staff will be attending several state library conferences this fall with vendor exhibits and presentations:
South Dakota – 9/22-24 (product demonstration and exhibit)
North Dakota – Grand Forks 9/29-10/2 (invited to present and exhibit!)
Minnesota – 10/6-8 (two presentations and exhibit)
Iowa -10/13-15 (exhibit)
Stephen continues to have a presence at other meetings and is soliciting/receiving interest from other libraries and schools (Washington County; Anoka County; Blake School, among others).
PALS is creating a new homepage using Drupal.
Additional discussion ensued about the cost of staff time being given at individual libraries to serve on various PALS work groups and how we might translate these costs to MnSCU. These costs, being assumed by the campuses, can be viewed as savings to PALS/MnSCU. Both Ginny and Adam cited experience on their campuses of time and energy spent to support Aleph and other products. What are the staffs giving back, and should this be somehow compensated? Todd mentioned that with a new chancellor, we may begin to see more centralized services and get away from the campus sovereignty model we are accustomed to.
5. MnSCU Update (Todd Digby)
Restructuring within the central office
$5 milion budget cut next year (plus the $2 million cut this year)
In the Chancellors office there will be 41 staff cuts made by 7/1/2011
Todd's position sits in the MnONLINE department. His time is being stretched
In the Academic Affairs Department, 11 positions are being cut
Big hits seen in CTL and FIRE Center/EMS Services
Not sure how things will play out, particularly with the budget. Working on having PALS budget in the Debt Services section of the budget so we won’t be so vulnerable
MnSCU librarians meeting to be held … some discussion ensued that perhaps it would be a good idea (both financially and scheduling wise for out-state folks) to work the MnSCU librarians day into discipline meetings at the Realizing Student Potential Conference in February. Ginny mentioned some sessions (such as copyright) could be open to other faculty.
Penny Dickhudt is working on the media streaming services project. This could impact libraries for aiding faculty in using these services. Penny is in the ITS office at MnSCU, METNET Coordinator of meetings.
To be held October 28 at the Wellstone Center in St. Paul; will be similar to last year with no UGs meeting concurrently. Please post on the Forum by Tuesday, September 14 if you are willing to present … even a short presentation would be welcome, perhaps three people could do individual 10 minute sessions rather than one person doing a 30 minute session, for example.
7. 2010 MnPALS User Group Workdays Recap
This has been discussed previously so we’re skipping this item.
8. MnPALS Futures Interest Group Update
Orrin and Michael have been leading this group, which meets two weeks before User Council. The membership is voluntary and they have had some good discussions, including philosophical, which is wonderful.
Working on some topics for UG breakouts:
federated vs. integrated
outside collections we might want to search within MnPALS
future concerns for academic libraries
Will be hosting monthly web discussion meetings (these are not trainings, but discussions); will post invites on MnPALS Discuss List.
October: electronic resources – purchasing, access, problems, cataloging, etc.
November: library websites and OPACs on smart phones/mobile devices
December: textbook issues
9. Ex Libris Upper Midwest User Group
Mary Ann said the Fall 2011 meeting is in Fargo, ND. Are we interested in having our UG in Moorhead in conjunction with that? The consensus was yes, this would be a good idea. Possible locations are MSU Moorhead, Concordia, and Carrie also offered MSCTC.
10. Other - No other items
11. User Council Report to the Executive Committee
Have okayed v.20 upgrade
Agreed to joint date with Ex Libris UG and MnPALS UG fall 2011 meeting in Fargo/Moorhead
Todd will use his MnSCU Librarian money to support discipline meetings at Student Potential Conference in February.
12. Meeting adjourned.
Submitted by Cynthia Jorstad 9/12/2010
1. Welcome, introductions, and selection of a recorder
2. Additions/approval of the agenda
3. Approval of Minutes from the User Council/Executive Committee Joint Meeting on April 15, 2010
Turn right into 7700 France Avenue South (after light at 76th) visitor parking lot right by the 7700 France sign (MSU is not listed on the sign - flag flies on flag pole, however). Park in that parking lot and go in the front entrance (east side of building) to Security at the front desk and sign in. Follow hallway on left, turn right by television on wall and follow around to the North Elevators. Go to third floor - off elevators - for Suite C go to right and at the end of that hall go left to Suite C.
From the South on France
Turn left on Minnesota Drive (corner building is Fidelity; 7700 France is the building right behind) and get in right lane. Take first right into large parking lot (west side of building) and then an immediate right and drive around to the east side of building; park in visitor parking and go in the front entrance (east side of building) to Security at the front desk and sign in. Follow hallway on left, turn right by television on wall and follow around to the North Elevators. Go to third floor - off elevators - for Suite C go to right and at the end of that hall go left to Suite C.