Stephen Elfstrand is working on getting demo of new ILS
List of breakout sessions was shown, more via future email.
Specific breakouts talked about: Michael Kirby may talk about streaming videos, legal issues, etc..
Another session focusing on getting D2L and EZproxy to work together.
5. Workday Planning for 2015
Michael may be willing to present on new titles list
Most subsystem groups are discussing/developing topics at the User Group meeting in October.
6. Future ILS Discussion
Stephen: Demos planned for User Group meeting in October, also shared price quotes. Asked the group what the feeling was for moving to a new system - in a hurry, or content to wait?
Much discussion on timing, funding, promises, ILL, Summon, ERM. Group recognized that securing funding may take considerable time. Consider piggy-backing funding with ISRS change funding. Look at pairing with MnSCU to work on funding.
Four teams start meeting this month, two apply to libraries: Education Technology (about learning) and Information Technology Systems Design (back-end infrastructure).
In October and November, teams will be visiting MnSCU campuses (Gallery Walk Schedule) - able to look at ideas and discuss with them.
8. User Council Report to the Executive Committee
Planning is going well for the User Group meeting in October.
Respectfully submitted, Mara Wiggins
Joint UC/EC Reports
(10:45 am - 12:00 pm)
Vi Bergquist, Chair Sarah Quimby, Secretary
Present: Sarah Quimby, Adam Marsnik, Robin Horowitz, Michael Kirby, Cynthia Jorstad, Rachel McGee, Bridget Reistad, Becky Ringwelski, Stephen Elfstrand, Alex Kent, Trudy Bement, Carrie Curie, Vi Bergquist, Thomas Bremer.
Via web: Johnna Horton, Elizabeth Lincoln, Jennie Simning, Toddy Digby, Perry Madden, Dan Honetschlager, Sonja Eilertson, Susan Dueis, Deb Domek, and Mark Vargas.
Vi Bergquist opened the meeting and turned the floor over to Johnna Horton, who gave the MnPALS Future ILS Task Force update.
1. MnPALS Future ILS Task Force Update - Johnna Horton
The Task Force met by phone on September 8 to update the ILS evaluations on the spreadsheet (pdf). Horton reported that there has been some movement recently with Intota and that the TF has decided to stop following Evergreen, since it is not a next generation library system. The TF has also decided to stop watching Open Skies, since there doesn’t seem to be any new information since its purchase by III. Horton mentioned that Blue Cloud by Sirsi/Dynix has been focusing more on the academic market, and that Kuali has been “ramping up a bit.”
Stephen Elfstrand pointed out the different criteria by which library systems were being evaluated, and spoke more about Kuali OLE--he said that there’s a lot of promise there, and it will soon be a next gen library system. Becky Ringwelski asked what Elfstrand thought about Kuali, since it seems to have gone to more of a commercial business model. Elfstrand replied that Kuali has created a commercial entity, but “is going for the bigger stuff, like financial management for universities.” Elfstrand added that the OLE product will not have much to do with that, and that Kuali is eager to have a consortium partner. There were several questions about being able to see all of the Kuali OLE modules and if there are any libraries using OLE that PALS could visit, and Elfstrand replied that there will be demonstrations of all the modules at Kuali OLE days in November.
Elstrand next showed estimates of the costs of several next gen ILS systems and answered several questions. Adam Marsnik asked about ALEPH in the cloud, and Elfstrand replied that the costs were factored in to his numbers, that he took the quotes that PALS received and estimated the staffing required for 5 years. Elfstrand added that the consortium needs to decide how much support they wanted from PALS staff, and that nobody he knew was perfectly happy with vendor support--that even if the consortium chose a cloud-based solution there will always be a need for PALS support. There was a discussion about the costs of a next generation ILS, where the following points were made:
PALS’s estimates include the FTE staff required to implement, migrate, and run the software.
With Alma and Primo, the costs are mostly upfront; the annual costs then go down.
OCLC Worldshare is much higher upfront, and remains expensive. “So often the cloud is actually pretty expensive,” observed Elfstrand, “and you still need staff.”
Kuali OLE will take a lot of staffing to implement, but the costs go down after implementation.
It is important to factor in what the costs/efforts will be at the campus level, when implementing a new ILS.
Part of the cost of Kuali OLE is membership dues for joining the project--it’s “tens of thousands” a year, but you get a seat on the board, have a vote in enhancements, and much more of a voice in development. But you also have to devote some staff time on developing bigger projects for other Kuali members.
Most of the quotes that PALS received also include a central index/discovery layer like Summon. This could be a cost savings for those libraries that are currently purchasing add-on services.
Ex Libris says that they will support ALEPH indefinitely, but Elfstrand noted that we will likely see fewer, smaller changes farther apart, and no new major functionalities.
2. MnPALS Futures Interest Group Update - Michael Kirby
The FIG met by phone on Monday, September 15 to discuss conference calls and breakout sessions for the coming academic year. They decided on several: managing streaming video collections and legally uploading videos to the cloud for use by online students; getting D2L and EZproxy to cooperate; and BrowZine.
3. Minitex Update - Becky Ringwelski
Minitex’s end of year report for the Minitex Policy Advisory Council is available on Minitex’s website. Ringwelski reported that Minitex has seen increased usage of ELM in the last year, and that the RFP for the next round is done. Some new resources in ELM include the computer skills center and the job and career accelerator.
Minitex is testing Alma’s ILL functionality and has been able to exchange borrowing requests only with the U of Minnesota Morris and Crookston campuses, but Alma is still lacking key ILL functionality. For example, they currently can’t send requests to two locations that share the same server, although there is supposed to be a fix for that in October. Ringwelski highlighted what a big help the PALS office, and especially Sonja Eilertson, have been in hosting Minitex’s ILL servers.
The MnLINK Gateway RFP is now in the process of being finalized and Minitex hopes to have it out by the end of October. Minitex hopes to make the MnLINK Gateway function fully as much as possible for academic libraries as well, with “good robust requests for serial articles” and other “non-returnables.” The Gateway could also be a possibility for ILL. Ringwelski reported that MnLINK Gateway traffic from borrowers has increased this last year.
There have been two new hires in the Minitex DCME unit: Molly Huber is the new outreach coordinator, and Jolie Graybill is the new assistant director.
Stephen Elfstrand asked if anything notable was happening with MDL and governance? Ringwelski replied that the governance structure is now complete, and that the MDL is participating in a Gates Foundation grant to train public libraries to digitize materials in their collections.
In response to a question about who would possibly reply to the MnLINK RFP, Ringwelski mentioned OCLC WorldShare (but their resource sharing backend is not ready to deal with the volume that MnLINK generates); Relay, InReach, and Innovative.
Michael Kirby thanked Minitex and ELM for all the new databases, especially the LearningExpress Library and Ringwelski thanked the ELM Task Force.
4. MnSCU Update - Todd Digby
Digby opened the MnSCU update by mentioning that he would keep his comments brief since the discussion of the MnSCU “Charting the Future” initiative was also on the afternoon’s agenda. “It’s moving along,” said Digby. Highlights from the MnSCU update:
There will be a new Senior System Director for Educational Innovations starting on October 1. The new director is an advocate for libraries and it will be great having a permanent person in that position. This position also deals with faculty development, academic technology, and will be the key expert on “Charting the Future’s” education technology and information technology design teams.
The heaviest use of Desire2Learn is in the first few days of the academic year, and by noon of the first day MnSCU had 60,000 unique users logged in. So far there have been no major issues.
This year the Open Textbook initiative will really kick off; the office will be doing a call for participation on high-enrollment, high-textbook-use areas such as math, psychology, technology, etc. Faculty will get a stipend for participating in the Open Textbook Initiative. Librarians are in a perfect position to gather stories from faculty about lowering textbook costs, and Digby would love to hear them.
Digby gave an update on D2L and MediaSpace, where he noted that accessibility is a “big thing”: there’s no system-wide closed-captioning.
Stephen Elfstrand noted that MSU has purchased textbooks for the textbook reserve initiative, and Vi Bergquist asked if there was room for librarians on the Open Textbook Initiative. Digby replied that there’s a textbook affordability group that has four virtual meetings a year, and encouraged people to reach out.
5. Director's Update - Stephen Elfstrand
Elfstrand gave the director’s update in a PowerPoint (pdf). He pointed out one of PALS’s strategic goals, to deliver superior Evergreen services, is not getting sufficient revenue despite responding to a number of RFPs. Although PALS staff did learn a lot about MySQL, Evergreen just did not meet revenue targets, will not be a sustainable part of PALS’s business, and PALS will be refocusing its efforts into investigating next generation ILSes. Elfstrand noted that PALS currently has two Evergreen clients that are currently on one-year contracts who are aware of the situation. Elfstrand also said that work has been deferred on another strategic goal, that of investigating open access publishing.
Elfstrand then presented the PALS financial statement. Elfstrand pointed out that current income is pretty much in line with predictions, and fielded several questions about the MnSCU MyMilitary GPS LifePlan application, which is hosted by PALS. PALS’s expenses on registrations and membership fees as well as capital equipment costs are a bit higher than originally thought, but are pretty much in line with predictions. Hardware and storage costs have “come down so much,” and non-ALEPH revenues are still a success story. Elfstrand wrapped up the director’s report by announcing that the upgrade of ALEPH to v22 will not happen in November but more likely in February.
The director’s report finished with a mini-demo of Islandora given by Alex Kent. PowerPoint (pdf)