Several members of User Council (Adam, Michael) are presenting at UMWUG
Convener planning meeting occurred on 9/4/13; steering committee meetings are happening over the next two weeks.
$20 fee for Fall 2013 User Group Meeting, will include lunch
$50 for both days of UMWUG
5. Workday Planning for 2014 – list of conflicting dates being compiled by PALS office
6. Fall 2014 User Group Meeting – Possible locations discussed (Mankato, Moorhead, Duluth, St. Paul Wellstone Center - all considered).
Motion for PALS office to explore Wellstone Center for 2014 meeting – Approved.
Action item for PALS
7. User Group Business Meeting Framework
What is the purpose? Do they need to be 50 minutes? Comments on last year's survey indicated that some people feel like the business meetings are not useful.
Some groups (Cataloging, ILL) use entire time, while other groups do not need 50 minutes.
Historically, discussion or implementation of changes (new ILS, RDA, etc.) necessitates allotted time for business meetings.
Have people explain on this year’s survey why they felt meetings were not useful, have people identify which group, ask more specific questions on survey (“What would you like to see more/less of in business meeting?”)
Discussion on ways to plan/schedule meetings differently.
Steering committee should plan internally for “break in” sessions if there is not enough agenda items
Business Meetings could be scheduled consecutively within the same session period for groups that do not require full hour. This would also allow people who attend multiple business meetings more time for breakout sessions elsewhere in the day.
8. OPAC Display and RDA – Memo from Bobby Bothmann, chair of the RDA Task Force. RDA Task Force would like to amend its charge to make display changes in OPAC. The group is represented by varied types of librarians (not just catalogers). This would facilitate changes to be made more quickly (changes made on development server first). Implications for both Classic and VuFind will be considered.
Suggestion made for task force to always include a mix of membership. Will be added to Cataloging Business Meeting.
Motion for RDA Task force to amend its charge to recommend and implement changes – Approved.
9. User Council Report to Executive Committee – Michael will bring forward these items to EC:
Wellstone Center for 2014 Fall User Group Meeting
RDA Task Force charge amendment to both recommend and implement changes.
10. Todd Digby MnSCU Update:
What is the future of the MnSCU system? Workgroups formed last year, draft report called “Charting the Future.” Comments are welcome. Libraries are included only minimally in e-education section. Groundwork based on demographic data. How do we build a system for shared classes/institutions when necessary? How libraries fit in this is uncertain.
Media management system, faculty-based “YouTube” type system in the works
Adjourn at 10:32 a.m.
Submitted by Kimberly Sy
Joint UC/EC Reports ... convened by Michael Kirby at 10:45am.
Present: Kathleen Ashe, Thomas Bremer, Robin Horowitz, Michael Kirby, Kevin McGrew, Sarah Quimby, Karen Bronshteyn, Stephen Elfstrand, Kimberly Sy, Adam Marsnik, Trudy Bement, Perry Madden, Carrie Curie, Pam Sukalski, Becky Ringwelski
Via Phone: Jean Kramer, Pete McDonnell, Linda Richter, Dan Honetshlager, Jennie Simning, Randi Madisen, Vi Bergquist, Briget Reistad, Ann Schroeder, Nat Gustafson-Sundell
1. MnPALS Futures Interest Group Update - Michael Kirby
Michael Kirby reported that the MnPALS FIG met on September 5 to discuss breakout sessions and conference call topics. The topics decided upon were:
A discussion of a report that was released by the University of Minnesota that studies library impacts on student success. Kirby added that two of the authors will be presenting at UMWUG and will be at the MnPALS User Group meeting to discuss their findings.
A discussion of a report by MnSCU Chancellor’s report on charting the future.
The next call of the Interest Group will be on Thursday, September 26 to discuss mobile services used by libraries. A subsequent call will be on e-books for popular reading collections.
Another topic will be downsizing and managing print reference collections.
Adam Marsnik asked how successful the calls have been, and Kirby replied that the calls are pretty successful: there are usually 10 people on the line and the hour often seems too short.
2. Minitex Update - Becky Ringwelski
Ringwelski reported on Minitex’s strategic planning efforts using the popular “Driver’s Model.” Components of the Driver’s Model include the creation of a briefing book and an environmental scan. Minitex administered several surveys as part of the environmental scan, and Ringwelski was happy to say that resource sharing was the most highly rated of the services Minitex offers. The strategic planning briefing book can be found on the Minitex website at: http://www.minitex.umn.edu/About/BriefingBook.pdf.
Ringwelski then discussed the University of Minnesota’s implementation of Alma. The University is expecting to go live on Alma in December, even though there will most likely not be a working Alma ILL system by then. Minitex Resource Sharing is exploring alternatives for libraries to use. Vi Bergquist asked if Minitex will have to develop some manual processes, or develop an application to make ILL possible. Ringwelski replied that Ex Libris had missed the deadline for implementing an ILL system in Alma, and that the alternatives right now are staying on ALEPH ILL, using OCLC ILL, or using VDX and ISO with ALEPH. Ringwelski stressed that there would be very little effect upon the end user. Adam Marsnik asked if the assumption could be made that any stopgap measure would be more labor-intensive for Minitex, and Ringwelski replied that the assumption wasn’t necessarily true: OCLC ILL is just as fast, and no slow-downs are anticipated. Minitex will be communicating with libraries as the University gets closer to its implementation date. Ringwelski said that Minitex is hoping that the University can keep the ALEPH server open for them, and is looking for an answer by November. Marsnik then asked how far out is the development of an Alma ILL client? Ringwelski replied that the University is pushing very hard for it—it was a contract item—and they are hoping for an ILL client 6 months after their go-live date.
Minitex is also doing a survey for presentation topics at an upcoming College and Academic Libraries meeting; possible topics include discovery tools, e-books, and digital preservation.
Ringwelski announced that the fall trials for CPERS (i.e., the databases available through ELM) will be coming out soon, and added that if there any databases you would like to see included to contact the Minitex CPERS staff. Also, the ELM RFP process is beginning this year. The new system has to be in place by June 30, and we will be hearing more about this as the process ramps up.
Minitex is also offering webinars on OCLC WorldShare ILL, and invited library staff to attend.
Kathleen Ashe asked if there was any talk about whether the current subsidies for ELM databases will continue. Ringwelski replied that Minitex was pretty successful with the legislature this year, and that they would give libraries plenty of notice if there were to be any changes.
Michael Kirby noted that there didn’t seem to be anyone from the ILL User Group that was able to come to the User Council or the Joint Reports meeting, and that it would be a good idea to add the Alma ILL issue to the business meeting at User Group in October.
3. Todd Digby - MnSCU report—delayed until Executive Committee due to a schedule conflict.
4. Director’s Update - Stephen Elfstrand
Elfstrand presented his Report of the Executive Director to the Executive Committee and User Council. The presentation was centered around the PALS mission statement, a self-assessment of the FY13 strategic plan goals, and future directions for the FY14 and FY15 plans. FY13 strategic plan goals discussed during the report were:
PALS’s efforts to strengthen its financial position (which remained flat this year)
ALEPH operations and support
The next generation library system
The Summon discovery system and complimentary products (LKR, ERM)
Investigations into open access publishing systems
Creating an innovative and effective organization.
The assessment of FY13 highlighted the success of PALS’s ALEPH operations and support efforts as well as the consortium-level agreement with Summon (although Elfstrand noted that PALS was unable to get centralized funding for it, which creates haves and have-nots across the PALS consortium). PALS’s support of the LINKER and ERM also rated highly on the self-assessment. PALS’s work with Evergreen and Islandora, unfortunately, are not generating the number of contracts that Elfstrand had hoped for during FY13, and it is still too early in the process to be able to assess the next generation library system or the open access publishing system that PALS is working towards.
Directions for the next strategic plan are to position PALS as the MnSCU campus cooperative for scholarship and library infrastructure. PALS is already figuring out ways to be involved in “other MnSCU stuff” such as the GPS LifePlan. Other goals are:
Migrating to ALEPH v.22, perhaps sometime in 2014. Elfstrand said that the consortium can stay on ALEPH until we can’t anymore; however, the problem is that the hardware is 5 years old at this point, and the older the hardware, the higher the maintenance costs.
Develop the requirements for selecting the next generation ILS. PALS is already building a reserve fund to purchase the ILS. Some possibilities include Alma (which might cost twice what PALS is paying for ALEPH maintenance); Intota, OLE, OCLC.
Increase the user base for Evergreen, which has to grow if PALS is going to continue providing it. PALS will be responding to RFPs this year.
Implement web-scale discovery for all.
Increase the user base for the DAM/IR (Islandora). PALS has ingested a new version of Islandora and would like to expand its capabilities to preserve research data. Elfstrand hopes to get funding for Islandora for the long term.
Other FY14 ideas include: expanding the consortium when moving to the next-gen ILS; look into open-access publishing platforms, an open textbook repository, and taking on other MnSU projects related to the PALS core mission.
Elfstrand then presented the PALS financial report with the projected estimates to FY17. PALS came out about 1.3% ahead this year, and is starting to build up the capital accounts for hardware and next generation ILS expenses. Right now there is about $600,000 saved up for the next generation ILS. Adam Marsnik asked if PALS stops working with Evergreen, will PALS lose all that revenue? Elfstrand replied “yes,” but added it’s costing a lot more than it generates at this point.
Other highlights from the director’s report were a discussion of PALS’s ALEPH activities and an announcement that the ECRL system had been migrated to Evergreen 2.4. Elfstrand mentioned that the Future ILS Task Force will be giving its report on next generation library systems in November, and that Alma is getting much closer to being ready for PALS. Elfstrand concluded the director’s report by celebrating the implementation of the Summon web-scale delivery, noting that more libraries need to sign up for PALS to reach break-even territory, and mentioned that the incentive discount for libraries signing up will be expiring soon. If a library signs up before October 31, it can save $1500!
The joint User Council/Executive Committee meeting was adjourned at noon for lunch.
1. Introductions 2. Amend/approve the Agenda 3. Approve Minutes from the February 14, 2013 Meeting 4. Fall 2013 User Group Meeting and UMWUG 5. Workday Planning for 2014 6. Fall 2014 User Group Meeting 7. User Group Business Meeting Framework 8. OPAC Display and RDA 9. UC Report to the EC 10. Other/Adjourn
Joint UC/EC Reports
(10:45 a.m.-12:00 p.m.)
1. MnPALS Futures Interest Group Update - Michael Kirby 2. Minitex Update - Becky Ringwelski 3. MnSCU Update - Todd Digby 4. Director's Update - Stephen Elfstrand