Todd Digby (MnSCU), Stephen Elfstrand (PALS), Mary Ann Greenwald (PALS), Cynthia Jorstad (Thief River Falls), Michael Kirby (Dakota County Technical College), Jean Kramer (MSU Moorhead), Adam Marsnik (Normandale Community College), Amy Naughton (Minneapolis College of Art and Design), Pete McDonnell (Bemidji State University), Diane Pollock (University Center Rochester), Pam Sukalski (Minnesota West Community and Technical College), Michele Throldahl (PALS)
1. Welcome, Introductions and Selection of a Recorder
Michael Kirby will chair the meeting and report to the Executive Committee.
Diane Pollock will be the recorder.
2. Additions/Approval of the Agenda
Cynthia Jorstad moved to approve. Seconded by Adam Marsnik. Agenda was approved.
Cynthia Jorstad moved to approve without changes. Pam Sukalski seconded. Minutes were approved.
4. Director’s Report Q & A - Stephen Elfstrand
Stephen Elfstrand gave highlights of events since his report at the User Group Meeting on October 28.
Still visiting sites and plans to continue through spring.
Dev 19 will be down for about a week beginning November 20 for reindexing.
Upgrade to Version 20 will be in January. Minimal training will be required. Likely a PowerPoint and Q & A session.
Ex Libris URM is nearing rollout.
PALS has received significant revenue from sale of its products to customers outside the consortium. A large amount of marketing was done this year.
Version 2 of Evergreen will include more features that will appeal to academic libraries.
Enhancements to MnPALS Plus are continuing.
There are 15 Linker customers and some ERM.
A discussion of Consolidated/Federated search was held at the User Group meeting. PALS office does not want to be involved in brokering unless there are a significant number of interested libraries.
Next PALS User Group meeting will be in Moorhead immediately following the Ex Libris Upper Midwest meeting in Fargo in October 2011.
Is Minitex looking to act as a broker for a Consolidated/Federated search product? Might PALS have a wider reach if they were to be involved? Stephen will be talking to Minitex.
Could there be a concise summary page covering the status of ILS exploration? A Wiki page can be created to give updates on this topic.
5. MnSCU Report Q & A – Todd Digby
Budget – Waiting for the November financial forecast. Still not sure which Governor will be setting targets. There is a new legislature with totally changed committee structure. 41 positions have been cut from the Office of the Chancellor.
PALS budget – hoping it will not be cut. Will ask for a small increase.
FIRE Library is closing. Looking for a campus to take their collection. Proposals are due 11/19.
Looking at a media streaming service for MnSCU campuses using a joint server.
Contract with D2L expires in 2013. Proposals are being sought.
CTL has been cut from six to two positions. Faculty Development Grants are available for organizing or attending professional development opportunities.
6. Fall 2010 MnPALS User Group Meeting Review – evaluations and general reactions, breakouts, User Group business meetings, and outcomes of User Group meetings requiring PALS work.
A general discussion was held about all aspects of the User Group meeting covering the following points:
Some evaluations indicated that people want more time in order to attend more sessions or to have chance to network. However, this would require a two-day session. This was thoroughly discussed a couple of years ago when the popular decision was made to make it a one-day meeting. It was posited that the home city or institution could plan an informal dinner the evening before. Pete McDonnell will start this rolling for next fall’s meeting. The meeting could have a space for coffee for 30 minutes before the official start.
The evaluation summary didn’t make it clear which session was being evaluated. The PALS office will go back to the raw data to pull this out.
Elections can take up a considerable part of a business meeting. Some user groups agree with this, others say it is quick and easy. Possibilities for making it smoother are to talk to potential candidates at the spring workday, send emails with more information about what the job entails, have a session for “new” people to meet at User Group to learn about PALS basics.
The crux of the matter is to decide “what is the real purpose of the meeting?” business or more general topics? Many would say both, but then time becomes an issue.
General consensus that there was a nice variety and good scheduling of the breakouts.
The Federated/Integrated search session was biased toward EBSCO. Would have been nice to have a side-by-side comparison of products.
User Group Business Meetings
Plans to join Cataloging for a spring workday.
Discussed EBSCO pricing.
Changed the make-up of the steering committee to have 3 representatives from any 2-year institution, not a specific type of 2-year institution.
Plan to join Acq/Serials for a spring workday.
Will combine with ILL for a workday on April 15, the day after the Annual Meeting.
Discussed Ariel changes
Will combine with Circ for a workday.
Changed the name to Reference and Instruction.
Discussed some recommendations from the indexing task force about streaming formats. This was referred back for clarification and the indexing task force has chosen to use “electronic audio” and “electronic video”.
Possible workday on April 13 or April 15.
No other business was brought forward. North and South Dakota?
8. User Group Report to the Executive Committee
Michael Kirby will report the Catalog group membership structure change, the new name of Reference and Instruction, and that all groups are planning a workday.
A motion to adjourn was made by Adam Marsnik. Seconded by Amy Naughton. The meeting adjourned at 10:30 a.m.
Respectfully submitted, Diane Pollock
1. Welcome, Introductions, and Selection of a Recorder
2. Additions/Approval of the Agenda
3. Approval of Minutes from the September 9, 2010 Meeting
4. Director’s Report Q & A
5. MnSCU Report Q & A
6. Fall 2010 MnPALS User Group Meeting Review
Evaluations, General Reactions
User Group Business Meetings
Outcomes of User Group Meetings Requiring PALS Work
8. User Council Report to the Executive Committee
Thursday, February 10, 2011 (web only)
Thursday, April 14, 2011 (Annual Meeting/Joint EC and UC Meeting) (in-person and web), MSU, Mankato at 7700 France