Present: Robin Horowitz, Kathleen Ashe, Pete McDonnell, Adam Marsnik, Hannah Topp-Scheffers, Thomas Bremer, Jennie Simning, Kim Sy, Michael Kirby, Jean Kramer, Perry Madden, Linda Richter, Trudy Bement, Dan Honetschlager, Stephen Elfstrand
4. Annual Meeting Planning - St. Cloud State University, April 18
Tentative plans for discussion: moving to next ILS; vendor demonstrations for web scale discovery. RFP draft was just completed. Demonstrations March 18-29. Selection completed on April 22. Stephen Elfstrand recommended web scale discovery demonstrations occur ahead of time so contract would be in place for July 1 for fall implementation of Web scale discovery. Vendor demos open to anybody. Adam Marsnik asked about selecting vendor that some institutions have already selected. It would be possible to roll in subscription to group contract.
Election of new members
User Fee structure
Stephen Elfstrand: Also discuss future ILS - system architecture and fee structure, funding.
Michael Kirby - We’re “going to the cloud, correct?” Stephen Elfstrand - Unless we go to open source, but most vendors offering cloud based system.
5. Fall 2013 User Group Location - Dan/Trudy
PALS is hosting the UMWUG conference, October 28-29, at the Radisson Hotel in Roseville. The PALS User Group meeting is scheduled for October 30 and could be held there as well. However, the PALS Office recommends a registration fee of $20 be charged to cover the cost of lunch (a box lunch is priced over $15.00). How do people feel about $20 registration fee? Metropolitan State is not available; 7700 France is not able to accommodate a group of our size; Wellstone Center has extra costs associated with it. There were expenses at St. Cloud State; i.e., parking, lunch. Parking is complementary and plentiful at Radisson. Vote called. Motion was made to approve holding the MnPALS User Group Meeting at Radisson Hotel Roseville and charge a $20 registration fee.Motion passed.
6. Workdays - All are being held at 7700 France Avenue South in Edina.
Reference, April 5 - Several sessions outlined, working on following up with presenters, meeting coming up soon to further discuss programming.
Systems, April 10 - have tentative schedule; no presenters yet.
Circulation/Ill, April 17 - Struggling with finding presenters. Have one volunteer to present. Talking about informal panel sessions.
Acq/Serials and Cataloging, April 25 - Mark Ehlert giving key note address on RDA. “Speed dating” five minute presentations. End of day panel discussion on RDA.
7. Report to Executive Committee
Approval of User Group location and registration fee
1. Web Scale Discovery Task Force - Bobby Bothmann
Task force formed over summer - had first meeting in September; Bobby elected chair. reviewed charge, made changes, examining need for discovery tool, determined if consensus is possible, if those conditions were met draft RFP. Surveyed Deans/Director/Coordinators in October - majority of responses in favor of web scale discovery system.
Not a lot of commitment from those who have a system already to move to one implemented by PALS. In fall, attended WI system presentation at UC/EC meeting. Used WI RFP as basis for our RFP. RFP completed brought forth for approval. RFP ready to go out, goal would be RFPs back in four weeks. Vendor demonstrations open to all consortium members, and then have recommendation ready for Annual Meeting in April. Adam Marsnik: is there a point where it could fall apart if there is not enough members going in? Stephen Elfstrand: yes, there is an escape clause in the contract. Adam Marsnik: what would libraries have to kick in? Stephen Elfstrand: depends on how many members are interested. Hoping centralized funding will come through. Stephen Elfstrand asked for more than the cost of the middle price. Asked for twice of what the vendor price would be. Todd: trying to communicate with campuses their technology priorities; hard to know what rate we would get funded (depends on legislature). Hoping for FY ’14. CAOs and Deans meet next week. Kathleen Ashe: Would we get information so we can speak to our representative? Todd: Yes. Stephen Elfstrand: How will it be described? Todd: Short descriptions of project under header: Library next generation PALS universe discovery system with background on how it benefits students, strategic framework. Going up against graduation planning, program navigation, different analytics projects. Whole range of IT projects that will be on this list. Elfstrand: Todd, will you have any influence on wording of the description? Todd: yes. Kathleen: Please give us all the information so we can speak to our representatives as soon as possible. Todd: I will do that. Will send out to all MnSCU libraries.
2. MnPALS Future ILS Task Force Update – Johnna Horton
Google docs spread sheet comparing different products. Field keeps expanding; info on all products not equal. Spread sheet split up by products. Just at the information gathering point right now. Only have had one or two meetings since last User Council. In wait-and-see mode. No product available today that they would be sure of. Would the committee be able to make a recommendation on the switch by Annual Meeting? Johnna: maybe a loose timeline at that point, but not a complete picture. Adam Marsnik: so many of the products are not there yet. Stephen Elfstrand: in about a year U of M will implement Alma. Evergreen and Koha need more development. Three or four large institutions committed to implementing open source ILS. Possibly FY ‘16 for implementation. Bobby Bothmann: remember that linked data is our future—only one product mentions linked data. Bib Frame will replace MARC (bibframe.org). Will be at least a year for implementation of linked data. Adam Marsnik: A lot of this data compiled before linked data discussion. Stephen Elfstrand: The issue is none of the products in tune with linked data component. Maybe we should skip a step go to next generation linked data model. Also servers are getting old, so at some point we have to do something. We don’t want to spend money on new servers for Aleph.
3. MnPALS Futures Interest Group Update – Michael Kirby
Had conference call on linked data lead by Sarah Quimby on February 12. Michael will be hosting a conference call on social media on February 28. Will hopefully have another futures interest meeting next month. Stephen Eflstrand: Al Rykus is going to be doing a presentation at Library Technology Conference on VuFind. Also Carleton will be presenting on Bridge Squared.
4. Minitex Update – Valerie Horton
No report; Valerie not present.
5. MnSCU Update – Todd Digby
PALS Universe discovery tool on technology list, funding unsure. Todd demonstrated it during a web meeting with Central Lakes College; received very positive response. Funding for PALS: funding will stay at current level; Todd does not anticipate any additional funding beyond that. There is concern about sending money to campuses earmarked for PALS not going to PALS. They are making sure this does not happen. There will be legislation to propose a council of faculty members from 2 and 4 year colleges re: open source text book initiative. Todd also discussed video streaming on campuses. Adam Marsnik: Are we asking for too much funding from our presidents (discovery tool and ILS)? Todd: Presidents are aware of these initiatives. Need to work out a model for funding increases, beyond initial start-up funding. Adam Marsnik: long term maintenance funding is the issue. Elfsrand: We have the U of M to point to; they are not only a competitor but a collaborator. They’re going to a new system, so we have to also. It’s a computer program, we need to update.
6. PALS Director Update – Stephen Elfstrand
Second quarter financials and User Fees will be dealt with at EC meeting.
Strategic Plan goals: Strengthen financial position, provide outstanding Aleph operation, deliver superior Evergreen services to a growing clientele, migrate libraries from Aleph to next generation library system, provide superior discovery solutions, provide complimentary products and services, (i.e., Linker, ERM), provide digital asset management systems and support, investigate open access publishing systems, cultivate an innovative and effective organization.
Library management systems: Aleph minor v. 21 update installed on development server. Has ILL problems. Will not implement on production server until this is fixed. New Web Booking application available. Looking into LDAP authentication to Aleph via MnPALS plus. Adam Marsnik: will LDAP work with Aleph classic and proxy server? Stephen: Already works with proxy server; won’t work with Aleph classic. Kathleen Ashe: if we change to LDAP and someone tries using their bar code will it work both ways or one way? Steve Elfstrand: it’s either LDAP/or barcode right now. Will do testing before roll out but should be ready by summer.
Evergreen: moved to 2.3, TPAC, new kids catalog, NCIP testing, MN Evergreen Interest Group.
Web Scale Discovery Task Force: RFP, process, financial, support from libraries, talk to your CAO.
MnPALS Plus VuFind ver. 1.3 done, mobile interface, user empowerment features, browse, course reserve, bookings, version 0.8 will be shut down July 31, version 2.0 in beta. Change name?
Simultaneous presentation of local and Web scale results. Look at Carleton and St. Olaf’s Bridge Squared. Can we request databases form Carleton or St. Olaf? Stephen suggested we appoint someone to approach them through a motion. Can’t integrate MnLink, it’s not a union catalog. There is no one place where all these records exist. Reference User Group should discuss this.
PALs and Libraries: supporting the life cycle of knowledge from creation to curation.
1. Welcome and Introductions
2. Additions/Approval of the Agenda
3. Approval of Minutes from the November 8, 2012 Meeting
4. Annual Meeting Planning - Thomas Bremer
Thursday, April 18 at St. Cloud State University
5. Fall 2013 User Group Location - Dan Honetschlager
UMWUG will meet Monday, October 28 and Tuesday, October 29