Larry Kellerman, Chair-elect of the Executive Committee, presided. (Paul Dahl was unable to come.) Michael Kirby, from the User Council, was a co-presenter.
Present (In Person): Larry Kellerman, Pam Sukalski, Adam Marsnik, Kathy Malec, Dennis Meissner, Ruth Anderson, Thomas Bremer, Orrin Ausen, Bill DeJohn, Brittney Goodman, Jan Carey, Michael Kirby, Kathleen Ashe, Angela Wortham, Robbie La Fleur, Kevin McGrew, Todd Digby, Stephen Elfstrand, Susan Dueis, Dee Nolan, Jenny Turner
Present (Web Option): Cynthia Jorstad, Vi Bergquist, Heather Biedermann
Approve minutes: Ruth moved; Adam seconded; Approved.
Aleph 19 and Windows 7 Incompatibility
Ex Libris has declared they won’t go back and certify use of Aleph 19 with Windows 7. They will certify Aleph 20. Just because it is not certified doesn’t mean that it won’t work. In testing, MnPALS staff have discovered that Aleph 19 works well on machines on which Windows 7 came factory installed. For older machines that get upgrades to Windows 7, there are problems. Stephen highly suggests that libraries DON’T upgrade older machines running the Aleph client to Windows 7. Stephen asked whether libraries have the ability to ask campus IT departments to delay Windows 7 implementation. Orrin noted, "No problem. They don't touch them even if we ask them to."
Won’t it matter when Aleph 20 will be installed – the version that is certified to work with WIN7? Aleph 20 will likely be installed in March, 2011. For one, Adam noted that he could probably ask campus IT staff to hold off on upgrades to WIN7 until that time.
Futures Task Force Which will now be known as the Futures Interest Group, or FIG
What will the group look like? Governance structure? Who will be on it?
Brittney: If it’s an interest group, that means it will be a continuing committee. If it is focused on one task, then it would be shorter in duration. Interest group is probably a better term, rather than task force. The interest group could form task forces to deal with specific issues.
Larry: Regarding structure, this body will report back to the Executive Committee. If there is a specific focus that comes out of the committee, he sees the task force as being created by the EC.
Membership. Orrin Ausen, Michael Kirby noted they would like to serve. Michael noted that Randi Madisen is interested.
Will it follow the structure of the other groups? With a steering committee?
Orrin volunteered to get the ball rolling; he will be the coordinator and seek other members.
Larry and Adam noted that it might be better to have an open membership rather than trying to get representation from each type of library. In working with other user groups it can be difficult to get all the groups represented.
Orrin Ausen and Michael Kirby will make recommendations regarding governance details of the Futures Interest Group and report back to the User Council and Executive Committee in the fall.
Second: Pam Sukalski. Approved.
What’s emerging for the next ILS? What’s happening with discovery tools? Who’s using Libdata? Who should?
Consistency of presentation for students attending multiple campuses is important. Are people using libstats? Data records retention policies on campuses? Universal login? The last comment led to an extended discussion of Star ID (pertaining only to MnSCU) and the difficulties of distance learners logging in.
Hard reality of upcoming budget issues. Bill DeJohn asked, “How can things be done collaboratively to ease the situation? Shared acquisitions? The collaboration that is done here is not often seen elsewhere.”
Stephen: Getting the library data out of the library silo. (Jan Carey said the last DuPage teleconference was on exactly those issues.)
Bill said Minitex is interested in what other training opportunities are needed by libraries now that travel money is limited.
Michael suggested that the futures group could suggest new resources for Minitex to consider offering. Stephen said that MnPALS could set up a forum board.
Michael Kirby: a successful Systems Workday was held last Wednesday. Michael commented that there were so many ideas he still hasn’t had time to follow up on. They discussed many topics, including overdue policies and billing for lost items, LDAP, and a Libstats demo by Keith Ewing.
Acq/Serials Workday: Adam said they had two dozen different programming items over two days. Attendance was a bit down. There was a session on global changes, with suggestions for items MnPALS could do globally for everyone. There was information on various bib record loaders, how to use MARC edit, cataloging workflow issues, ERM demo, reports you can run to clean up records, refresher on authorities, how to catalog streaming media, and RDA. Handouts are available online.
There wasn’t enough expressed interest to have a Circulation Workday. Kathleen Ashe noted that having many workdays in close proximity makes it hard to attend more than one.
Change User Group elections until fall?
Adam noted that the User Groups focus on elections to groups in the fall (and this has switched since the days when there used to be two User Group meetings.)
Proposed language for ratification, to replace current language in the bylaws.
“Annually, User Groups elect members of the Steering Committees and representatives to the User Council at the User Group Meeting. Members serve staggered, two-year terms following the election.”
Adam moved that Michael Kirby remain as the User Group Convener until the fall User Group meetings. Approved.
Motion to change language: Adam moved; Ruth seconded; Approved. Terms will coincide with User Group Elections. Approved.