Convener: Peter Jarnstrom, Minnesota State University, Mankato Recorder: Sonja Timmerman, Gustavus Adolphus College
Present: Cathy Adams, Barb Bergman, Brenda Besser, Jim Byerly, Susan Byom, Kathy Drozd, Sonja Eilertson, Chris Gevara, Peter Jarnstrom, Kevin Kelley, Craig Larson, Agnes Lee, Jenny Lund, Diana Lundell, Carol Nelson, Martin Ouse, Jim Parsons, Linda Richter, Dianne Schmidt, Barbara Schuldt, Mark A. Smith, Sonja Timmerman, Ramsey Turner
Private Colleges – Jenny Lund (College of St. Scholastica) was nominated and approved by the group.
At-Large – No nominations or volunteers.
New ILL Steering Committee consists of:
Private Colleges – Jenny Lund (College of St. Scholastica), term expires 2016
Two-year Colleges – Craig Larson (North Hennepin Community College) term expires 2015
State Universities – Peter Jarnstrom (Minnesota State University – Mankato) term expires 2015
At-Large – open
Reminder: the Steering Committee responsibilities include:
Planning the ILL workday in the spring
Creating the agenda for the ILL User Group meeting and directing the meeting
Reporting to the User Council and other consortial governing bodies.
If anyone is interested in the At-Large position, please contact a member of the Steering Committee.
5. ILL Survey
Sonja Eilertson (PALS), on behalf of the steering committee, proposed sending out an ILL survey with questions about ILL operations throughout the consortium. The survey would be electronically administered, completion is voluntary and the results will be shared within the consortium. The purpose is to give our group a better understanding of the composition of our ILL partners, may generate ideas for future workdays and meetings, and provide new ILL staff members with contact information of colleagues. After discussion, a majority of those in attendance would complete the survey. Sonja will work on creating the survey and send it out at a later date.
6. Review ILL Policy
The last revision of the ILL Policy was completed in 2008. The policy defines boundaries of sharing materials within the consortium and between individual libraries and Minitex. A copy of the current ILL Policy and a draft of proposed changes was handed out. After review and brief discussion, members moved and voted unanimously to approve (B. Bergman moved to approve, R. Turner seconded). The updated ILL Policy will now be passed along to the User Council and the Executive Committee for review.
These lists were updated by members who were present. Sonja Eilertson (PALS) will attempt to contact others that may not have been in attendance. Updated lists will be posted on the MnPALS website as soon as possible.
8. Spring 2015 Workday Planning
The group agreed the workdays are valuable and wish to go forward with 2015 planning. Joint sessions with other User Groups (Circulation, Reference, etc.) were preferred and tend to bring in a variety of topics and perspectives. Several session topics were suggested and others were reported on the 2014 Workday evaluation. If you have additional ideas for workday topics, please contact a member of the Steering Committee. Please consider presenting or participating as a moderator for upcoming sessions.
9. Minitex Report
Agnes Lee (Minitex) updated us on the the MnLINK Gateway RFP process. There will be demos scheduled in late February – information sent at a later date. The goal is to maintain the ISO link between VDX and Aleph so requests can continue to be exchanged. This is important for all ILL staff to be aware of because it will likely factor into ILL in the next ILS. There is ongoing work to develop functionality for MII as a referral location in Alma. Agnes and Sonja E. will continue testing this and investigating issues with Crookston and Morris locations. Agnes updated us on enhanced verification – please see Minitex’s email notice dated 10/24/2014 with subject Resource Sharing Implements Enhanced Verification - Phase 2.5: What does this next step mean for your library? Agnes also reported on the differences between MEDD and AE for delivering articles and the possibility of merging the two in the near future. This would allow for greater flexibility with color documents.
The meeting was adjourned due to time restrictions before addressing remaining topics on the agenda:
PALS Report (pdf) – please see specifically sections on Aleph Version 22
Future ILS – ILL and the ILS and Data Cleanup
Minutes respectfully submitted by Sonja Timmerman (Gustavus Adolphus College), with special thanks to Jim Byerly (MnDOT Library) for the chocolates.
1. Welcome and Introductions
2. Approval of Agenda
3. Approve Fall 2013 Minutes
Private College and University Libraries – Sonja Timmerman
At-Large – Hannah Topp-Schefers
5. Review ILL Policy
6. Direct Borrowing Libraries on Minitex Courier Route List and E-Delivery Email Addresses List