2. Motion to approve the Fall 2010 Minutes with no changes by Amy Soma (Concordia College); seconded by Dianne Schmidt (Minnesota State University Moorhead).
Pat Conely (Bemidji State University) nominated Peter Jarnstrom (Minnesota State University Mankato) to be the State University representative on the ILL Steering Committee. Peter accepted the nomination.
There was discussion about the Government Libraries representative on the Steering Committee. Sonja Eilertson (PALS) and Agnes Lee (Minitex) will contact the state agencies to gage their interest and ability to serve. Note: three positions on the Steering Committee will be open in 2012.
Sonja Eilertson (PALS) discussed the ILL portion of the PALS Report (please see pages 9-15).
Aleph v.21 is scheduled to be installed sometime in December 2011 or January 2012 for testing, with the goal of going into production in April 2012. If testing does not go smoothly, the production date will get pushed back to late August or early fall 2012.
Voting on ELUNA ILL Enhancement Requests with possible Minitex collaboration will occur.
5. Lending Request MnPALS Plus and Aleph OPAC Due Date Display
Sonja Eilertson (PALS) discussed suggestions to change the wording to “ILL [due date].” There was general agreement that having “ILL” appear would be helpful. Cliff Colby (Minnesota State University Mankato) motioned to accept “ILL [due date]” as preferred wording; seconded by Ala Garlinska (South Central College – Faribault Campus). Passed unanimously.
There may be additional discussion about this issue in other User Groups.
Placing a hold on ILL items does not automatically recall the item in the ILL module.
“Intransit” will display when a library with multiple branches checks in one of their items at a branch other than the item’s branch location.
6. Version 20 Issues
There continue to be barcode issues (fonts, browser differences, Windows 7 in combination with IE9). RamseyTurner (Bethany Lutheran College) is reporting to Dan Honetschlager (PALS) when he sees these issues and Dan has been fixing them on the systems side.
7. Minitex Update
Agnes Lee (Minitex) reported on some internal workflow enhancements. Minitex is instituting automatic location verifications that then print on the slips according to Minitex custom holdings. This allows Minitex to decrease referral times and transfer some student hours to other duties. Minitex hopes to go live with this enhancement soon.
Agnes Lee (Minitex) also reported use of MacroExpress on individual workstations has maximized efficiency in updating requests to shipped and recommends this inexpensive (approximately $15 per license) macro program for libraries looking to streamline Aleph updating.
Becky Ringwelski (Minitex) as a representative from the Minitex/MnLink ILL Committee suggested setting standards for responding to lending requests. There was general agreement about setting a standard with the allowance for exceptions.
8. Spring 2012 Workday Planning/Review of April 2011 Circulation and ILL Workday
Our first in-person workday garnered mostly positive responses in the evaluations. There was discussion about the format, timing, and content of future workdays. Comments included keeping joint Circ/ILL workdays for staff that have multiple responsibilities; online workdays for staff that have difficulty being away from the library; in-person meetings allow us to network. A suggestion to alternate formats every other year, or conduct shorter, content specific webinars throughout the year instead. There will be a question posted on the Forum soon that will allow for feedback the Steering Committee can use in future planning.
There was discussion concerning the challenges in filling e-journal requests raised during the networking session earlier in the day. Embargoes are particularly troublesome. Pat Conely (Bemidji State University) raised the question of cooperative collection development and whether it exists at the consortium level. Becky Ringwelski (Minitex) suggested a report of top 100 unfilled journal titles. What kind of information can PALS pull on Unfilleds and how can we manipulate that data into a useful report? That report could be a tool for funding and collection development decisions. A potential workday topic.
Cliff Colby (Minnesota State University Mankato) motioned to adjourn; seconded by Amy Soma (Concordia College).
Minutes respectfully submitted by Sonja Timmerman (Gustavus Adolphus College)
1. Welcome and Introductions – Leah Anderson, Convener (Concordia College)
Sandra Williams has retired (St. Cloud State) – was serving as the State University rep
The Government Libraries position was not filled at the last User Group meeting
From the Steering Committee a convener and User Council rep will be chosen. The convener and UC rep attend User Council meetings.
6. Version 20 Issues
We have had reports of lending slips with no scannable barcode (IE9) and reports of lending slips with a printed scannable barcode that the borrowing library cannot scan (barcode font).
7. Lending Request MnPALS Plus and Aleph OPAC due date display
When a lending library has shipped an item the display status shows as "Intransit Sublibrary" and due date. If the consortium agrees we can change the display to "ILL" and the due date, or just the due date. A decision should be made if the display should be changed and, if changed, what text should be used.