Welcome and Introduction by Robin Ewing, Convener Introductions: Everyone introduced themselves, a sign-up sheet was passed around.
Approval of Agenda: After a call for changes or additions to the agenda to which there were none, Molly Flaspohler motioned to approve and Casey Duevel seconded. The agenda was approved.
Approval of Minutes from theFall 2014 Minutes: No corrections required, so Jessi Zimmerman motioned to approve and Cynthia Jorstad seconded. The minutes were approved.
Elections: Robin mentioned that typically people would caucus but it didn't seem necessary that day. State University – These librarians met for a few minutes to discuss nominations. In a very short time, they had a volunteer. Elected: Molly Flaspohler, Moorhead State. Term expires 2017 Two-Year Colleges – Elected: Terrence Edwards, Ridgewater College. Term expires 2017 Government Libraries – Elected: Jennifer Rian, Minnesota Historical Society. Term expires 2017
PALS Report (pdf): Perry Madden, PALS, talked about Web OPAC New Item Status 2 new things in MNPALS Plus Digital Sets ready to go - PALS loads complete sets of records for digital resources into MNPALS Plus and PALS discover. Free! He had examples that they would load for free - MN Legislators: Past and Present; EBSCO eBooks (netLibrary); Learning Express books (Coming soon) Statistics coming soon - New product PALS will be unrolling in near future. PIWIK (an open source product) - Web Analytics reports Cynthia asked if we could ever see a comparison of our own library stats with another library. Perry said he is not sure yet. At this point you would only see your own library report. It allows you to track visitors and whether they use Summon, what they visit, etc. Everyone who has PALS Discover already has this and the stats have been being gathered for a while. PALS will likely ask for feedback from libraries once launched. Perry has to work out user ID for each library and what level of access individuals will have. Most libraries will likely want to have it in place by Jan 1. Send in a ticket to PALS support center if interested.
Discussion: No topics added at the beginning
Future ILS/RFP Review - from Jennifer DeJonghe, Metropolitan State. Jennifer was on the Reference subgroup of the Future ILS Task Force and then on the editing team for process. There is a draft RFP and they need feedback soon! Wed. and Thurs. (week of Nov. 2nd) there will be conference calls to discuss. Today is a time to discuss and further edit as small groups. Vision section - lots of that language came from Reference subgroup. Not many vendors being looked at currently. Some ILS providers do not bundle in a discovery product, with others it is part of the suite of services.
Section F. - Discovery and User Experience The grayed out areas of the Discovery and User Experience portion of the draft (pages 27-30) resulted in a lot of discussion. Some editing group members wanted bare bones information and others wanted more of the grayed out sections. Lots of debate. The various user groups evaluated their draft RFP sections differently earlier today. We decided to discuss line by line for inclusion, up until a time limit of 3pm (which we ended up going beyond!) We rated each in one of the following three categories: Must (deal breaker if they don’t include) / should / nice to have (luke-warm feelings) During our discussion of line by line of reference section, Perry said that most of the large ILS vendors have a discovery tool built in, so we had some discussion about whether this really is an automatic inclusion (catalog and discovery piece). For some libraries, they may choose not to use the discovery tool either due to cost or collection style. Perry talked about a few state agency libraries and differences (Health mentioned). Robin concluded that we need a broader discussion about discovery tools and the philosophy behind including automatically. Financially how are we going to allow libraries to only use portions of the ILS? Stephen Elfstrand, PALS, said he’s trying to get MnSCU to expand what they expect with a package and move more toward a one price for all with a complete package of services delivered for all MnSCU libraries.
Spring 2016 Workday Planning - Discussion over whether we’d do a joint two day session again. Most of the comments were favorable for this model - one person, Jessi Zimmerman with Bethany Lutheran College, said it’s tough for the very small libraries to have people gone two days. Cynthia Jorstad with Northland Community & Technical College, suggested going back and forth every other year. Workday potential topics thrown out:
Open discussion session similar to what ref. did in the morning today
A panel from Macalester and OCLC (more here, ask Robin what I'm missing or Perry)
Discovery tools and how you structure instruction around it. Presentation should include really positive examples of it helping students in a search (Robin Ewing, St. Cloud State, uses it a lot in her interactions with students and may have some instruction tips to share.)
Marketing of your library
Two bridge discussion - bridge vs. single (whether we load the library’s records into Summon is the key to pricing) (not sure I understand what Jennifer D. was getting at here)
Usability testing - what do students like and use?
Panel discussion on discovery
Adjournment: A motion to adjourn was made by Jessi Zimmerman and a second by Cynthia Jorstad. Note: Jessi Zimmerman offered to be the convener going forward for Reference user group.