Co-Convener: Peter Hoseth, Minneapolis College of Art & Design and Diana Lundell, Saint Paul College
Recorder: Molly R. Flaspohler (MSU Moorhead)
Meeting Minutes (Draft)
Present: Diane Kauppi, Mary Leuthard, Diana Lundell, Sonja Eilertson, Deb Domek, Julie Dinger, Carrie Curie, Karen Kohoutek, Molly Flaspohler, Heather Biedermann, Ala Garlinska, Johnna Horton, Karen Ostovich, Scott Rosales, Randi Madisen, Kelly Nelson, Terrence Edwards, Peter Hoseth, Lynne Weber, Kathleen McArdle, Rachel Wightman, Bridget Reistad, Kate Vo Thi, Dawn Clyne, Katriel McLarn, Jennie Simning, and Casey Duevel
Online Attendees: Leah Anderson and H. Vernon Leighton
Welcome and Introductions Co-conveners: Peter Hoseth and Diana Lundell
Approval of Agenda Moved: Heather Biedermann | Second: Ala Garlinska
Approval of Fall 2015 Minutes Moved: Lynne Weber | Second: Scott Rosales
Elections State Universities elected Karen Kohoutek, MSU Moorhead Moved: Molly Flaspohler | Second: Lynne Weber
PALS Report - Carrie Curie
PALS Staffing: Susan Dueis has retired. Carrie Curie will take over her duties.
The annual patron record deletion process ran in mid-October, 2015. Patrons are deleted only if they have NO transactions open.
Preferred name process has begun for MnSCU institutions. Patrons may request a preferred name to be used in Aleph in place of their legal name.
Discussion Topics: Changes can now be made at the local level and not the consortial level for default hold request values in the Aleph Classic OPAC and Aleph client for settings from the https://aleph.mnpals.net/u22_1/?alephe/pc_server_defaults table. This includes the hold no longer needed by date and type of recall to be used. No vote or discussion is necessary.
Future ILS/RFP - Johnna Horton, future ILS Task Force Johnna provided background/context for the proposed RFP document. Noted that the committee utilized other RFP documents and that the group decided to take a, “you show us what you have,” philosophy in order to create a leaner document rather than trying to be overly specific.
Horton also explained that the RFP’s shaded text areas would be used for scoring applicant proposals but that vendors would not initially see this wording. She noted the difficulty of this process because of our extremely diverse consortial make-up.
Question: RFP makes no mention of self-check machines. This decision was made because there simply wasn’t much call for or usage of them.
Question: When proposals come in, if one vendor misses something or just omits something, can we go back to the other venders and say, “here is how another vendor did it in their proposal, what about you?” Horton reiterated the timeline for RFP process: Stage one (what this initial document is being designed to guide) will answer the question “are you even capable of applying?” for venders. After applications come in, we will need to be sure that each vendor answers the same questions. Once we ask for demonstrations at an even later stage, we will HAVE to be specific about what it is that we want in a system.
Horton reminded attendees to attend the RFP online web sessions being held during the week.
6. Discussion Topics: Changes can now be made at the local level and not the consortial level for default hold request values in the Aleph Classic OPAC and Aleph client for settings from the https://aleph.mnpals.net/u22_1/alephe/pc_server_defaults table. This includes the hold no longer needed by date and type of recall to be used. No vote or discussion is necessary.
7. Future ILS / RFP - Johnna Horton, Future ILS Task Force