Attendees: Dennis Meissner (MHS), Bill DeJohn, David Barton, Tom Bremer, Michael Kirby, Larry Kellerman, Jan Carey, Todd Digby, Stephen Elfstrand, Mary Ann Greenwald, Michele Throldahl
2. Additions/Approval of the Agenda
3. Approval of Minutes
Approval of Minutes from the User Council/Executive Committee Meeting on September 9, 2010. Jan moved, Todd Bremer seconded. Approved.
4. January Migration Date to Aleph Version 20
We’re on track for mid-January. The upgrade to Oracle and other procedures have been tested many times. The service pack on 20 will be installed this weekend. Training Plan: Excel Powerpoint will be created and distributed on December 1, with a follow-up of questions and answers in January. There are a couple of issues with ILL, and they are working with Ex Libris to fix that. They are set to go.
Stephen has done a couple of site visits; Rochester, CALCO. They are going to reindex this weekend. He attended a regional Ex Libris developmental meeting, with extensive discussion of the URM product. There will be something to actually show by next spring. He’ll continue to watch Ex Libris/Aleph developments. The future ILS will be subscription-based. That’s good because you don’t have to host it locally, but bad because you have to pay them to host it. They don’t have costs yet.
Because of revenue from the open source products, the FY10 deficit was less than anticipated. This is a great improvement in revenue in the past couple of years. Not huge yet, but important.
All the staff are exhausted after many conferences in October, but the contacts have prompted several inquiries. For example, in Iowa they are interested in a statewide Evergreen system.
Version 2 of Evergreen will have acquisitions, …., mostly due to development by King County.
Thirteen Linker customers, three ERM customers. Federated/consolidated search product interest was high at the User Group meeting. Stephen will check further with the MnPALS Futures Interest Group.
PALS is doing some scenario planning with the Management Analysis Department, “blue sky exercises to get us out of the box,” Stephen noted.
Income is stable and increasing a bit. Expenditures are as expected, and they have been trying to make cuts. For example, they made an agreement to share a storage area network (SAN) with Minnesota State University, Mankato, which was less expensive than buying one alone (plus they get five years of maintenance and a back-up site). They’ll be moving to the new SAN in January, which everyone shouldn’t really notice, except perhaps improved performance. They are looking at other ways to trim the budget, too.
Some minor changes were made to the list of charges for participants. For example, G and H were changed to require a one hour minimum. PALS wants to bump up the charges for the proxy server by $50/year.
Tom Bremer moved that the EC recommend the proposed changes to the participant charges be voted upon at the annual meeting. Jan Carey seconded. Approved.
6. MnSCU Update - Todd Digby
MnSCU contribution to the PALS budget. Pretty confident that MnSCU will continue the contributions at the same or slightly higher level. Office of the Chancellor is reducing staff by 41 FTE. This doesn’t affect PALS staff. Within the 41 staff, the Fire Center/EMS Library will close March 31. There has been no decision about where the materials will go. He’ll be asking for money for the Annual Development Day; firm dates are pending. Working on a video streaming RFP. There have been recent cuts and reductions among MnSCU library staff.
Stephen: This is the time of year that estimates for next year’s fees go out. Despite uncertainty, they will be sending out estimates soon. The number will be the highest number that might happen.
7. Minitex Update - Bill DeJohn
Cost Avoidance Reports FY10: We are working on these reports for individual libraries and I hope to send them out right after Thanksgiving to each library.
Legislature: I hope you will keep in touch with your local legislators and we’ll let you know the makeup of higher education committees when we receive the information. All legislators, especially those in the majority, will be important this coming session since Minitex and ELM funding will be in the mix for budget reductions. Your local legislators will play key roles in how things turn out.
ELM Stories: I sent a request for more ELM stories out earlier this week and I hope you have an opportunity to figure out how to get some stories from your faculty and students in addition to your own stories. My message included some icons you can put on your web pages if that helps. If you need any marketing information, please let me know. We do have a new ELM brochure which lists all of the databases available and if we can produce flyers targeted to your students and faculty, please let me know.
8. MnPALS Futures Interest Group Update
Conference calls. Erica Rux did a session on mobile devices. Everyone participating learned new things. There is a website that can rate your catalog for mobile-friendliness. Next conference call will be in January or perhaps early February, about eBooks: what the libraries are doing and what the law is regarding eBooks.
How serious is the interest in having the PALS office check into products like SUMMON or the EBSCO equivalent? Bill DeJohn said that Mary has talked with EBSCO about enhanced searching. Stephen noted that we don’t want to be working on the same thing.
9. Report of the User Council to the Executive Committee
Michael Kirby. The Cataloging User Group changed their bylaws, asking for three reps from two-year colleges. The number of members remains the same. Reference User Group has changed to “Reference and Instruction.” It sounds like every user group is planning a workday in the spring.