Attending (at the beginning of the meeting): Karen Bronshteyn, Robbie LaFleur, Todd Digby, Kathy Parker, Laura Oanes, Randi Madisen, Stephen Elfstrand, Ann Schroeder, Kathleen Ashe, Dan Honetschlager, Johnna Horton, Trudy Bement, Sharon Hoverson, Tammy Bobrowsky, Thomas Bremer, Barbara Fister, Bobbi Bothmann, Kevin McGrew, Michael Kirby, Rachel McGee, Becky Ringwelski, Cynthia Jorstad, Bruce Willms, Bridget Reistad, Ruth Zietlow
Barbara Fister moved; Michael Kirby seconded. Approved.
MnSCU Update - Todd Digby
A reminder: they are no longer the Office of the Chancellor; they are the System Office. They are working through the strategic framework of the new chancellor. The presidents on the campuses will see more work of an active chancellor who has no problems speaking his mind. There is a new Vice-chancellor (Todd’s boss’s boss). Changes are giving many hope that things can get done. Budgets? Not looking at major cuts or unallotments. Todd is going to a meeting re: a new textbook bill being introduced at the Legislature. The new bill includes some more work for bookstores. Many changes are minimal. They would have to list three previous copyright dates on the list, requiring more work on the part of bookstores. There would be a task force to look at the current situation and ways to lower costs. Todd feels that many answers are already available, without another task force. Todd has been looking at some models in California.
In internal advocacy efforts for PALS Universe, etc., there is good support from Mary Rotschild. Todd is the project manager for the streaming media project, a campus YouTube sort of project for posting video, part of the “Desire to Learn” initiative. It’s not a video repository system, but more for distributing learning on campuses. It doesn’t include DVDs of full movies. It will have a three-year roll out.
Todd is looking at better ways for libraries to do cooperative purchasing.
PALS Universe and Web Scale Discovery – Stephen Elfstrand
This began when the new chancellor, Stephen Rosenstone, was looking for creative and best solutions. Stephen came up with the idea of PALS Universe. “Why not wrap this with a bow and send a proposal?” Idea is to tie up a lot of the services that libraries need but purchase separately. A common library management system is already in place.
Initially, PALS staff considered harvesting open access data into MnPALS Plus. That would not cut it, wouldn’t include proprietary journals. For unifying the discovery experience, we need to purchase a large data set.
Uniform access to resources would help with continuity of resources for students who attend more than one school or campus.
They will be presenting the proposal to MnSCU leadership in late March or early April.
They are thinking of making a video showing student’s barriers to access; for instance, they can’t find the full-text articles they need. Emphasize that user experiences are inconsistent across campuses. Central funding is important and means better prices can be negotiated. The PALS model is collaborative, with a common management system for the catalog. Students expect a Google-ised single search box search environment (but without the skewing of search results). Currently member libraries have to purchase EZproxy separately; it’s an important service that should be delivered to all. 85% of our PALS users don’t have web scale discovery (single search). Doing the research on the best solution is better done centrally than by each of forty libraries. Which is the best vendor? Choosing the most cost-effective solution takes time, and once a system is chosen, installing it locally is time-consuming. The PALS solution is to use a common infrastructure, developed locally, and enhance it with a large index of articles purchased together.
Kathleen Ashe expressed interest and said she would talk with the president of her campus. Stephen encourages librarians to talk with their campus presidents.
Ruth Zietlow, supportive of the broader concept, worries that the presidents will think if the libraries are getting more money from central funding, that they can cut the budgets of the campuses. Stephen mentioned that the emphasis should be that these are NEW services. “Ouch! How can we avoid that?” Stephen expressed, at the suggestion that presidents would cut if they thought more money was going to the libraries from a central source. Faculty at St. Cloud State expressed concerns about how the decisions would be made about which products would be purchased. Because they have SFX at St. Cloud, and will have to move to another platform, they already have a task force looking at a replacement.
Stephen: The amount of money we are talking about is something that would have to go through an RFP process. There’s way more opportunity for involvement for librarians on the campuses as a product is chosen, at the next change. For now, they needed to come up with some ballpark figures of how much it would cost.
Cynthia Jorstad: If you frame the discussion as creating a uniform framework for all MnSCU libraries, and emphasize that it allows small libraries to obtain otherwise unaffordable resources and make resources more affordable to other small libraries, that should help college presidents NOT leap to the conclusion that library budgets could then be cut.
Kathleen asked if there were more services that were considered for the package. Stephen said that ERM was considered, but not all libraries find it necessary. Kathleen mentioned Google Mobile website.
Ruth said it is important to be able to brand at the University level. She said that Keith Ewing and (?) are working on making Libdata available in a mobile version.
Karen Bronshteyn mentioned website support as a needed service. Also, she suggested using the word library less frequently and the words “information access” more frequently.
Motion: Kathleen Ashe: The PALS Executive Committee endorses the PALS Universe concept of common systems, central funding, and centralized web scale discovery for students on all MnSCU campuses.
Digital Assets – Ruth asked, “What does that mean?” Stephen noted that if a visiting artist gave a performance and it was filmed, how would anyone know about it unless it was included in your discovery layer? You shouldn’t have to know of a separate archive in order to find the “digital asset.” Islandora can support almost any sort of document; the work comes in identifying the item, applying metadata. We (PALS) could store the data, back up the data, the harvesting of the metadata into their discovery tool. We don’t all have to do every piece of this.
Budget – Document included in meeting documents. Todd has been really helpful in staving off budget decreases and obtaining increases. Future budgets are partially dependent on how well the open source products sell. They will be hiring for Mary Ann’s position soon. They have a new programmer. PALS eliminated a PC support position. Position changes during this year have helped save money in this area.
FY13 User fees – Motion: Users fees are approved, not to exceed 4%, for FY13. Motion: Barbara Fister, Second: (?)
Stephen loves to visit participating libraries! Please let him know (or you can call Trudy) if you would like Stephen to visit your library.
Version 21 of Aleph is out. There may be a fall, 2012 install (following some Oracle work). There aren’t many end user changes.
Open URL, 20 subscribers now. PALS would like to get more LINKER subscribers as the U no longer offers SFX.
Available now as extra sets on MnPALS Plus: Legislator biographies from LRL and public domain ebooks.
MnPALS Mobile site is up, with most patron enhancement features. Not all digital sets are available; they are working on it.
Evergreen. ECRL on 2.0. Two MN city libraries are currently prospects. Stephen has sent a draft contract to one city. There’s a good chance another regional MN system may purchase Evergreen services.
PALS will be focusing on digital repositories in the next couple of years, and mount a few trial projects.
Minitex Update – Mary Parker / Becky Ringwelski
ILL Conference coming up on May 10. Two great speakers: Lee Raney from the Pew Center, and Kenneth Crewe, who speaks on copyright issues.
There are changes to the OCLC partnership agreement. Currently, the current changes involve billing.
The search committee process for a new Minitex director is underway. Applications are being collected.
MnPALS Futures Interest Group Update – Michael Kirby
FIG has continued to have meetings and conference calls, one in December hosted by Travis Dolence (Minnesota State Moorhead) on distance education and how libraries can serve those students. February 9: Randi Madisen (Century College) and Erika Rux (Concordia College) discussed bibliographic management tools.
FIG plans to offer 3-4 discussions per year. In the upcoming year: policies and procedures for loaning e-readers, marketing social media, catalog of the future and the way RDA and other features will affect the catalog. They have discussed starting a sort of “book club,” assigning a book or article to read and then discuss. Please let Michael know if you have any good ideas for books or articles to read.
Tom Bremer suggested "Redefining the Academic Library". Robbie suggested an article that Bill DeJohn recommended, “Breaking the barriers of time and space: The dawning of the great age of librarians.” Stephen: “Library Wars". Ruth: "Academically Addressed, a sober look at testing being done to see if what we are teaching is being absorbed by the students".
User Council Report to the Executive Committee – Michael Kirby
All of the user groups are having workdays this spring. Adam Marsnik mentioned that the cataloging user group is convening a task force on RDA issues.
Future ILS Task Force
We have a committee of 13 people. Erica Rux from Concordia College most recently signed up. We have four from State University libraries, four from private colleges, one from a special library, and one from a technical college library.
The charge? Kathleen suggested making sure that many people are consulted. The more discussion out there, the better.
Robbie suggested having the group convene a brainstorming session at the Annual Meeting. Kathleen suggested appointing a temporary chair, and invite them to the Annual Meeting to brainstorm with deans and directors. Bruce Willms will serve as temporary chair.
The phrases made by Stephen in connection with the strategic plan, posing four areas to investigate. Begin to plan on the replacement of Aleph in 2-3 years. How are we going to decide which product to use? Where will funding come from? What is the structure of participation? How will the consortium and PALS office work together to chart the course for a next gen library system?
The Executive Committee asked Bruce to contact Future ILS committee members and to plan a brainstorming meeting at the Annual Meeting in April.
Consortium Strategic Plan
Linda Richter suggested that the group review the sections of the current plan trends analysis and make suggestions. (We’ve posted it and done that.)
Review the vision elements to take out any that should be deleted.
Divide into groups and look at particular sections, and then report before the Annual Meeting.
Tom and Robbie volunteered to look at the Vision and Strategies sections of the Strategic Plan and make proposed revisions to the sections, for the consideration of the Executive Committee.
Planning for Annual Meeting (April 12, 2012)
We have to remember elections.
Stephen asked if we want discovery tools demos. Thought they have been done before, the audience is at a different place in their knowledge and needs and the vendors’ products have changed.
Ruth suggested that FIG might have a program. Michael said that they would definitely have an update.
Other/Adjourn Kathleen moved adjournment, Barbar Fister seconded.
2. Amend/Adopt Agenda
3. Approve Minutes from November 10, 2011 Meeting
4. PALS Universe and Web Scale Discovery – Stephen Elfstrand
5. Director’s Update – Stephen Elfstrand
6. MnSCU Update – Todd Digby
7. Minitex Update – Mary Parker / Becky Ringwelski
8. MnPALS Futures Interest Group Update – Michael Kirby
9. User Council Report to the Executive Committee – Michael Kirby