1. Introductions Present: Amanda Eekhoff (PALS), Perry Madden (PALS), Alyssa (Bethany Lutheran College), Becky Ringwelski (Minitex), Bridget Reistad (Lake Superior College), Carrie Curie (PALS), Cynthia Jorstad (Northland Community and Technical College), Chris Shafer (Metropolitan State University), Deb Domek (PALS), Elizabeth Lincoln (Legislative Reference Library), Jennie Simning (Hennepin Technical College), Jennifer Lund (St. Scholastica), Joanna Jordan (PALS), Julie Benolken (Inver Hills Community College) Laura Probst (Concordia), Mark Vargas (St. Cloud), Michael Kirby (Dakota County Technical College), Pam Gladis (Southwest Minnesota State University), Rachel McGee (Saint Mary's University - Twin Cities), Sarah Quimby (Minnesota Historical Society), Terrence Edwards (Ridgewater College, Willmar), Vi Bergquist (St. Cloud Technical & Community College), Pat Akerman (St. Cloud Technical & Community College)
Mark Vargas opened the meeting at 11 am.
2. Amend/Approve Agenda No amendments were suggested. The agenda was approved.
5. Recommend FY17 User Fees to DDC Annual Meeting Brigid Reistad asked if a separate cost center within system for the PALS user fees could be created, so it doesn’t get confused with the rest of the budget. There were no questions; the fees will be presented for approval at the annual meeting.
6. Proposed changes to Participant Charges Stephen Elfstrand noted that the only thing that has changed for FY17 is that there will be no charge for batch-deleting bib records and no charge for the LDAP authentication. Elfstrand also pointed out that the cost for the security certificates for every virtual host has gone way up.
7. User Council Report to the Executive Committee Michael Kirby gave the User Council report. The council met this morning, and discussed workdays (March 31-April 1) to be held at 7700 France Avenue. The agenda is coming together on the wiki and will include sessions on inventory workshop and data cleanup. The User Council also discussed the fall user group meetings, which will be held Friday Oct 28 at the Wellstone Center in St. Paul. PALS will look into the user fees for the user group, since Wellstone is a more expensive location. The User Council also had a conversation about the Data Quality Initiative (for the OCLC reclamation project); one question that came out of that discussion was whether it is completely necessary. The question will be discussed further at the workdays.
8. Next Generation Library System: further discussion There was no additional discussion of the Next Gen system.
9. Planning for the Annual Meeting
a. Thursday, April 14, 2016 – 7700 France Avenue South, Edina
b. Possible topic: Analytics and how to show library impact on student outcomes (Mark Vargas) Vargas reported on the results of the survey they are doing at St. Cloud on the library’s impact on student outcomes. People were very interested in hearing how it was put together. Vargas mentioned that the library cannot show actual outcomes on student learning and engagement: “outcome is so difficult. We’re putting heavy emphasis on this.” Elfstrand added that it would be good to know what kind of data we need to do this, and that it might be a good topic for the User Group meeting.
c. (Possible need for extraordinary DDC Meeting if Next Library System recommendations aren’t ready by the Annual Meeting) Stephen Elfstrand noted that the consortium has a very aggressive timeline for selecting the next generation LMS: 4 sets of demos, plus scoring. Should a summer meeting be scheduled, maybe? Possibly near the September executive committee meeting, but hopefully won’t have to push it out that far. The implementation timeline is 13-16 mos., so if the consortium doesn’t sign a contract until September it will be January 2018 before we’re in production: the earlier the better. Cynthia Jorstad said that unless we’re in dire straights, a summer meeting wouldn’t be a good idea, just because people are often on campuses intermittently. Laura Probst suggested: perhaps poll people for dates in early May. Or an online ballot?
A doodle poll will be sent out to find the best time for the Deans/Directors/Coordinators meeting that will vote on the next LMS.
Another question: would it be possible to have a preliminary discussion at the meeting on the 14th about the meeting in May? In other words, if the Future ILS Task Force needs more time to pull together its recommendations, could the directors discuss the proposals at the April 14th meeting? The May meeting will be on the books, just in case.
10. Other/Adjourn Jorstad moved to adjourn the meeting. Reistad seconded. The motion passed. The meeting was adjourned at 11:45 am.