Present: Michele Throldahl; Bob Horton; Brittney Goodman; David Barton; Donna Davis; Kathy Malec; Kevin McGrew: Larry Kellerman; Michael Kirby; Paul Dahl; Robbie LaFleur; Stephen Elfstrand; Steve Harsin (sabbatical replacement for Jan Carey); Susan Dueis; Todd Digby; Vi Berquist; Donna Davis; Karen Bronshteyn, Orrin Ausen. Bill DeJohn at 2:40.
2. Amend/Adopt Agenda
An agenda item to “Approve PALS User Fees” was added as well as an item for “Revision of Participant Charges.” Both items were placed under Old Business.
Under New Business, the item of “Batch Loading and Global Changes in Aleph” was added.
Bob Horton moved; Karen Bronshteyn seconded to adopt the agenda as above. Motion passed.
3. Approve Minutes
The minutes from November 13, 2008 were accepted and approved. Larry Kellerman moved; Bob Horton seconded. Motion passed.
4. Minnesota State Colleges and Universities Update – Todd Digby
Todd Digby updated the group on several items. The MnSCU Chancellor’s office has been monitoring the budget. Yesterday, Governor Pawlenty talked about a 6-7 million dollar deficit. We are waiting to see whether we get to keep the increase for PALS that was previously approved. Currently, positions at the Central office for the MnSCU system are not being filled. Many travel budgets have been put on hold. Some MnSCU campuses are already doing layoffs. Todd asks that we e-mail him if we have questions from a campus perspective.
5. PALS Executive Director’s Report – Stephen Elfstrand
PALS is filling two positions – Anoop Atre started yesterday and a support position will be filled soon.
PALS is continuing to work on a strategic plan for the office and will have a draft out to Deans and Directors sometime before the Annual Meeting.
Rasmussen College has decided to pull out of PALS and go with another vendor. They are going with “The Library Corporation.”
Elfstrand shared the PALS Second Quarter Financial Report, including the PALS Operations Account income and expenses. Income includes revenue from brokered products such as OCLC Link Manager and an estimate of income. We received more proxy server subscriptions than anticipated. PALS has not yet reached an agreement with Ex Libris on a Maintenance Contract so that money is sitting there. There is also some revenue under the R&D line, but that was used for MnPALS Plus and the Proxy Server.
Stephen also showed us a spreadsheet of a multi-year summary for PALS, FY 07 – FY 13. We asked for increases to base and inflation. In the plan, the reserve account will decrease dramatically by FY 13. PALS needs to be entrepreneurial and find new customers, and charge for additional new services.
Stephen also showed us the “Consortium of MnPALS Libraries, Participant Library Charges” document. They standardized most of the charges. The proposed changes and revisions will be discussed under Old Business. We will have to vote to bring forward to the Annual Meeting.
Aleph 19 has nice features and the upgrade is going well. Course Reserves has been approved. People are able to automatically create a holding record. Information sessions have been scheduled. We are hoping to go live with the upgrade March 22, 2009. People who have reserves now will want to monitor how the data came out with the migration. The upgrade has some real improvements for Technical Services staff.
Questions have come up about PALS charging for “batch loading.” Catalogers are concerned about the costs of the batch load. This is an item under New Business.
In other news, the EZproxy project is 90 percent done.
We have a marketing campaign for MnPALS Plus. We signed a contract with ODIN to provide support for MnPALS Plus.
And, finally we are looking at a product from Simon Frasier called “Researcher” – an open URL link resolver and an electronic resources management component.
6. User Council Report – Michael Kirby
Regarding the Discovery Tool TF report – User Council (UC) has three recommendations.
(1) UC accepted that the TF work was completed. (2) To establish a MnPALS Plus Working Group that does further work with MnPALS Plus. (3) That any further work on MnPALS Plus would be submitted to the MnPALS Plus Board/Forum.
UC discussed the distribution of development for projects like EZproxy. How can the membership of the consortium help with the development of such resources?
UC recommends that the EC consider a “Needs Assessment TF” draft a Proactive “Library 2020 Document” in response to the MnSCU 2020 Vision Statement.
The TF felt that the Discovery Tool TF mandate was too broad.
Recommendation 1: That the User Council establish a “MnPALS Plus Working Group” to provide oversight for decision-making for MnPALS Plus.
Vote: Approved and endorsed by EC.
Recommendation 2: That all future suggestions and requests for refinements and enhancements to MnPALS Plus should be submitted to a MnPALS Plus board created on the MnPALS forums. Bug reports should continue to be reported through the SupportCenter.
Vote: Approved and endorsed by EC.
Recommendation 3: That the User Council accepts as completed the work of the DTTF and disband the group, while establishing working groups for any new discovery tools and services PALS may be exploring.
Vote: Approved and endorsed by EC.
7. Minitex Update – Bill DeJohn
Bill was unable to make the meeting during this time slot but, in his absence, the report from Bill was shared including the fact that he has sent out an e-mail to individual schools with “cost savings” from Minitex to use in advocacy/sharing with administration.
8. Old Business
The following motion was tabled from the November meeting:“User Council recommended the Governance Structure be changed to allow an at-large representative from a consolidated or technical college to be elected to User Council.”
The idea of this motion was to get more representation from the community and technical colleges. Many community colleges have moved into the consolidated group. The rationale for the terminology was questioned. Larry Kellerman moved to amend to add “community” into the terminology. Karen Bronshteyn seconded. Many of the module groups were unable to find a representative from all these different categories. We haven’t had 2-year representation on all of the 5 user groups consistently.
New Motion: “User Council recommended the Governance Structure be changed to allow an at-large representative from a consolidated, community, or technical college to be elected to User Council.” Motion approved.
Break at 2:30 – 2:45 p.m. Bill DeJohn joined the group at the break (2:40).
Venue for Fall 2009 MnPALS User Group
UC Recommended “That the 2009 MnPALS User Groups be held in conjunction with Regional Ex Libris User Group (REUG). If that it is not possible, alternate dates be between September 29-October 2 and be held in the Twin Cities.”
After discussion with Becky Ringwelski, this is on hold for now. She will wait until April to schedule the REUG. We will wait to book a venue. Michele has looked at Bandana Square, Wellstone Center, Arboretum, Metro State University. And as a backup, St Cloud as possible venues. We will have more information for the Annual Meeting.
Ideas generated at the last meeting as possible topics for the Annual Meeting: (1) Needs Assessment TF – Give some type of a report/update. (2) User fees. (3) Progress on open source and CUFTS; (4) WorldCat Local. Annual Meeting will be in the morning – in the afternoon User Council and EC will meet together. We will meet at St. Cloud and there will be a web option available as a backup plan. Clarification – elections take place at the May meeting. Paul Dahl will be chairing the May meeting. We haven’t looked to see what spots will have to be filled.
Approve PALS User Fees
Motion: A motion has been made to increase User fees by 7% for FY2010. Larry Kellerman moved/Donna Davis seconded. Motion approved.
Revision of Participant Charges
Motion: A motion to approve the increase in participant charges for PALS. Effective July 1, 2009. Larry Kellerman moved/Paul Dahl seconded. Motion approved.
9. New Business
We discussed the following from User Council: “MnPALS - how does the MnPALS Consortium Membership assist PALS and MnSCU with development of resources/tools being looked at?”
Is there anyone else who think they are ready to work on an Electronic Resources management component in April/May and participate in development?
We are looking at a process of how do we identify these resources that institutions want to develop, how does PALS/MnSCU help with this development? There should be a call for this. EC wants PALS to keep the membership informed.
What PALS hopes to do is provide open source support for products in a cost-effective way for members.
Batch-Loading and Global Changes in Aleph
Stephen brought up the issue of why PALS charges for batch loading. If you buy something like an OCLC collection set, at this time PALS will batch load for a fee. Some catalogers have asked to be able to do themselves without the fee. For PALS, the issue is that the security is not good for this. If you make a mistake you can do something that effects other campus’s records. Stephen feels that the risk to the database integrity is too great. He asked what EC feels about this? Is the fee structure a burden? EC did not see this as an issue.
Currently PALS does global changes and charges for it. There is a service that allows you to do global changes. We can limit changes to an ADM. But the procedure is a bit complicated. Catalogers have asked to do global changes on their own, but there is a risk. Stephen would want the individual director approve this for the cataloger to do it for their own ADM. We have written procedures. They need to do it in the development server first, then take a look at it before loading. Stephen will ask the directors to specify a person who can do this and assume the risk if something bad happens.
Select Members for NATF and Begin its Work by February 16, 2009
Motion: Vote for members of the Needs Assessment Task Force. Nominees – David Schmidtke, MN Legislative Reference Library; Joe Jackson, WSU Systems Librarian; Sarah Quimby, MN Historical Society; Keith Ewing, SCSU Systems Librarian; LeAnn Suchy, SCB/SJU Reference/Instruction Librarian; & Becky Schwartzkopf, MSUM Serials Librarian. (Robbie LaFleur moved, Brittney Goodman seconded). Motion approved.
The Task Force will coordinate their own work and figure out their meeting needs. Orrin will e-mail these people and their Deans/Directors notifying that they have been approved to serve on the Task Force.
A recommendation from UC was to add that this group also work on a Library 2020 document in response to the MnSCU 2020. It goes beyond the Strategic Plan towards painting a vision for the year 2020. (David Barton moved, Seconded Donna Davis.) Motion approved.
10. Closing Remarks
Stephen commented on the NCES Academic Library survey. The Reports Group is putting together a list of which MnPALS services will answer which questions on the NCES survey. If we review the document on the Report Forum it will make answering the survey easier.
Reminder – our joint meeting with User Council on April 16 at SCSU. Webinar will be available as a backup for that. That morning will be the Annual Meeting. E-mail thoughts on the agenda to Orrin.
11. Meeting was adjourned at 3:47 p.m.
Respectfully submitted, Brittney Goodman
1. Introductions and Roll Call
2. Amend/Adopt Agenda
3. Approve minutes from November 2008
4. Minnesota State Colleges and Universities Update - Todd Digby
5. PALS Executive Director’s Report - Stephen Elfstrand
6. User Council Report - Michael Kirby
7. Minitex Update - Bill DeJohn
8. Old Business:
Governance Structure – “User Council recommended the Governance Structure be changed to allow an at-large representative from a consolidated or technical college to be elected to User Council.” Motion tabled for further discussion.
Venue for Fall 2009 MnPALS User Group – UC Recommended - "That the 2009 MnPALS User Groups be held in conjunction with REUG. If that it is not possible, alternate dates be between September 29-October 2 and be held in the Twin Cities." Item was not a motion and didn’t vote on this.
Further discussion/planning for Annual Meeting
9. New Business:
Select members for NATF and begin its work by February 16, 2009.
Nominees – David Schmidtke, MN Legislative Reference Library; Joe Jackson, WSU Systems Librarian; Sarah Quimby, MN Historical Society; Jan Carey, Hibbing CC Librarian; Keith Ewing, SCSU Systems Librarian; LeAnn Suchy, SCB/SJU Reference/Instruction Librarian; and Becky Schwartzkopf, MSUM Serials Librarian.