1. The meeting was convened by Co-Convener Robin Horowitz. Lori Pesik was the Recorder. All those present introduced themselves.
2. Kathleen Ashe made a motion to approve the agenda. Seconded by Jane Young. Approved.
3. Jane Young made a motion to approve the Fall 2012 Minutes. Seconded by Kathleen Ashe. Approved.
4. Robin Horowitz asked whether there were any volunteers to serve on the Cataloging Steering Committee in positions whose terms are expiring. No nominations were forthcoming. Robin Horowitz (Special and State Libraries), Adam Marsnik (Normandale Community College) and Lori Pesik (Private Colleges and Universities) all agreed to serve another term.
5. Cataloging Steering Committee Report - Alex Kent ceded the floor to Robin Horowitz to present the Cataloging Steering Committee Report (which was originally agenda item 10):
Planned a joint Workday in Spring 2013 in conjunction with the Acquisitions/Serials Steering Committee.
Continue to work with PALS staff to implement RDA-related changes in Aleph. One example is the incorrect addition of or stripping of commas at the end of name heading fields. The Steering Committee decided to fix these problems as they occur rather than waiting for the annual User Group meeting to put each change to a vote. This decision was approved by the User Council.
6. PALS Report - Alex Kent summarized the Cataloging section of the PALS report.
Files can now be uploaded/downloaded to Aleph without using FTP. More details will be available in the near future. Al Rykhus said that this is still being tested and tweaked, particularly in regards to the alephe scratch directory. Current functionality allows only use of the sys01 scratch directory. Alex said that Dan Honetschlager would be a good person to contact for more details.
New service manage63 is a more advanced version of manage62. Deb Domek said that manage62 allows the option to create a report without updating records. Both services are for making global changes to item records.
New RDA-related answers have been added to the knowledge base: 3474, 3475, 3505, 3506, 3507, 3508, 3509.
Aleph validation tables have been updated for MARC Bibliographic Format updates 16 and 17.
Adam Marsnik asked if we can look into fixing the incorrect validation error message for no 260 field if there are only 264 fields present. Deb Domek stated that the Aleph validation tables cannot accommodate a situation in which either of two different fields is required (i.e., either 260 or 264); it can only accommodate required fields at the level of each individual field (260 is required or not; 264 is required or not). She said that it would be possible to no longer require 260. Consensus was to leave as-is.
Aleph supports the RDA fields. CMC (content, media, carrier) fields are not displayed and not indexed. RDA Task Force is testing indexing of CMCs and relationship designators on the development server.
Still testing RDA fields in Mplus. No display of CMCs and relationship designators in Mplus. RDA Task Force will look at this.
7. Authorities Task Force - Alex Kent said that the Authorities Task Force has had no activity in the summer and fall of 2013 and that there was nothing to report.
8. MnPALS Indexing Task Force - Adam Marsnik reported that the MITF has met twice and made indexing changes that will affect only Aleph, not Mplus. Report (pdf)
Currently being tested on the development server are two new language indexes: Original Language (WLH) and Cataloging Language (040 $b). Also being tested on development are indexes for RDA relationship designators ($e, $i).
Adam asked Lori Pesik to explain the background behind the Original Language index (WLH). Lori stated that she did not request a new index; she requested that the WLA Language index include fewer language elements. The primary reason is that patrons searching for films in a particular language get results that include films with subtitles or dubbing in that language. She requested the change to the WLA Language index because she wanted to see the changes in MnPALS Plus. Al Rykhus stated that creating a narrower language index (i.e., modifying WLA) would have affected other types of language searches. He also stated that the creation of the Original Language index would make it possible to implement some sort of original language search in MnPALS Plus. Tess Kasling stated that the MITF discussed this issue at great length.
Removed 245 $c from author index because RDA allows transcription of affiliations such as “Dean of Sciences, University of Wherever,” which we do not want in the author index.
Added 546 $b to the Keyword Anywhere (WRD) index.
Adam asked Alex Kent to update the Aleph Indexes document on the web site, as it is outdated
Deb Domek commented that MITF needs to know soon about any RDA Task Force recommendations for indexing changes if they are to be included in the next re-indexing.
9. Minitex report - Sara Ring reported on new Minitex offerings.
Two new webinars: “RDA Cataloging the Basics” for serials and for music scores.
RDA original cataloging in-person training will be offered November 22 at Wilson Library in Minneapolis. This session will later be taken “on the road” to different parts of the state. Anyone interested in hosting should contact Minitex.
Mark Ehlert has been asked to help edit OCLC’s Bibliographic Formats and Standards for RDA-related changes.
Minitex is working on a consortial discount on RDA Toolkit. Watch for announcements.
New manager of Minitex Contract Cataloging is Carla Urban. Mark Ehlert is stepping down from Contract Cataloging, but will continue RDA training.
There is a new Google Group on linked data intended to start local conversations. The group is open to anyone. Sara passed around a sign-up sheet. If interested in joining, contact Sara Ring. Alex Kent commented that PALS is in the early stages of exploring linked data for Islandora.
Minitex will be offering an in-person class on digital content. Watch for announcements.
10. Robin solicited ideas for the Spring 2014 Workday.
Jean Kramer would like to discuss how to deal with non-LCSH subject headings, as they show up in the facets and confuse patrons.
Adam Marsnik commented that the Steering Committee appreciates ideas for Workday sessions; please send any ideas to any member of the Steering Committee.
11. File 90 and OCLC matching - Jean Kramer stated that as OCLC begins offering notifications for more types of records, such as those converted to RDA, more people might want to overlay their existing records with new OCLC records. She reported that when loading bib records using file-90, there is no easy way to overlay OCLC records. Al Rykhus said that he has started designing better matching. Jean asked how other Aleph libraries handle this. Al replied that our consortial setup makes it more complicated because we have to match on both OWN code and OCLC number. Deb Domek will work on this after Al retires.
12. Adam Marsnik made a motion to adjourn. Seconded by Amanda Moeller. Approved.
Submitted by Lori Pesik
1. Welcome and Introductions
Co-Convener – Robin Horowitz (Minnesota State Law Library)
Recorder – Lori Pesik (Saint Mary's University, Winona)