Tuesday, October 23, 2012 St. Cloud State University 2:30 - 3:20 p.m.
1. Welcome and Introductions. The meeting was convened by Carrie Curie and Lori Pesik at 2:30 pm. Those present were: Kathleen Ashe, Elissah Becknell, Theresa Borchert, Harris Burkhalter, Carrie Curie, Deb Domek, Mark Ehlert, Tina Gross, Laura Hoelter, Robin Horowitz, Jean Kramer, Craig Larson, Perry Madden, Adam Marsnik, Ruth Martin, Amanda Moeller, Dee Nolan, Peg O’Neill, Melissa Perron, Lori Pesik, Sarah Quimby, Barbara Schuldt, Kay Streng, Elizabeth Tuckwood, David Ehasz, Monica Ralston, and Alex Kent
2. Recorder: Sarah Quimby volunteered to be the recorder.
3. Approve Fall 2011 Minutes. Robin Horowitz moved to approve; Adam Marsnik seconded. The motion passed to approve the minutes from the Fall 2011 meeting.
4. Elections: Terms Expiring:
State Universities: Dianne Narum (Bemidji State University) MnSCU Two-Year Colleges: Carrie Curie (MSCTC, Moorhead), Kate Vo Thi-Beard (Lake Superior College) (resigned) Special Libraries: Sarah Quimby (MHS)
The sections caucused for several minutes. Election results:
Special Libraries: Sarah Quimby (MHS)
State Universities: Peg O’Neill (MSU, Moorhead)
MnSCU Two-Year Colleges: Elissah Becknell (MCTC) and Carrie Curie (MSCTC, Moorhead, for a one-year term to replace Kate Vo Thi-Beard.)
Robin Horowitz moved to approve the election results. The motion was seconded and carried.
Alex started on July 18, and will be focusing on ALEPH and Evergreen. Everything seems to be going well with the ALEPH v.21 upgrade; very few tickets, no major ones. The update was a big success! Has been studying RDA and linked data, trying to make it work with some of PALS’ open source systems. Alex worked with Lori and Deb on the check-docs routines for MARC validation tables.
Ex Libris-supplied check_docs for the LDR, 006, 007, 008 fields have now been updated. If we discover any problems, we can notify PALS about those issues.
Ex Libris-supplied check_docs for the variable fields -- Alex Kent and Lori Pesik. Carrie Curie discussed the check-docs files for the validation of the fixed fields. Several years ago, PALS created their own validation tables, since Ex Libris wasn’t keeping up with MARC updates. Ex Libris claimed to supply the most current files with the v21 update, which was not entirely true. Lori Pesik very generously checked the check_docs to make sure they were the most current. Deb Domek has updated all of the check_docs on the dev server; in check_doc_line, she has put all of the PALS customizations at the bottom of the file, so they is easy to move if EL ever supplies updated tables. We are now using the old PALS-created tables to validate MARC records.
Lori Pesik asked if the Cataloging User Group is okay with switching, without a vote, to the most up-to-date validation tables? Is the group okay with the Steering Committee updating the check_docs every time there is a MARC update? Jean Kramer asked if we shouldn’t we complain to the global ALEPH listserv, so EL keeps its tables up to date? Lori Pesik replied that North Dakota also has its own tables. We do have some truly local fields that we want to keep.
Robin Horowitz moved to approve Steering Committee changes to check_docs updates as necessary, since we can’t get EL to update them, and we don’t want to have to discuss every single MARC update. Adam Marsnik seconded the motion, saying he can’t really think of any update that would be so controversial that we wouldn’t want to do it; if it was, we would bring it to the group.
The motion passed.
7. Update on Global Changes to SYS01 Records (Lori Pesik)
The past year the only global change to SYS01 was in the Lang field from n/a to zxx. Forty thousand records. Global changes to variable fields will be a lot more difficult if impossible. No progress to report on changes to variable fields. While we are still looking at doing global replacements to variable fields, we may need to go to the Indexing Task Force first.
The User Group then discussed the formation of an RDA Task Force. Carrie Curie said that the Cataloging User Group already has the Authorities Task Force and the Indexing Task Force, and asked how the group felt about adding a third task force. The group discussed the possibility that there would be significant overlap between the three task forces. The ultimate consensus was that there was indeed a lot of overlap, but the role of the RDA Task Force would be to provide oversight and coordination between all of the task forces and user groups, and to keep track of what has been done. The RDA Task Force would also study the long-range issues associated with implementing RDA in MnPALS. The Task Force charge is appended to these minutes.
A motion was made and seconded to create an RDA Task Force: the motion carried. The motion was then made to approve the charge for the RDA Task Force as is: the motion was seconded and carried.
People who are interested in serving on the RDA Task Force should contact Alex Kent. The deadline for volunteering will be November 20. David Ehasz, Jane Young, and Bobby Bothmann have already volunteered for the Task Force.
9. Authorities Task Force Update
Tina Gross gave the Authorities TF update. The Task Force met by conference call twice and are working on information gathering on what PCC and LC are doing on the conversion of the NAF to RDA. Only concrete thing they have done is an update that will be sent out to the PALS libraries: an outline of the staged implementation of RDA in the NAF, links to information. There’s an update that Deb and Alex wrote, that will go out in that report.
BATS has changed its name to Digitization, Cataloging and Metadata Education and is offering training on linked data. Sara Ring will be spearheading matters on digital preservation. RDA training continues, in both webinar form and online classroom form. Ehlert is also open on-site training. He will be going to Sioux Falls and Mankato for one-day training. Contract cataloging is alive and well, and will likely switch to RDA on March 31 for all original cataloging. Ehlert will be sending out more information in the next Minitex Mailing. Robin Horowitz asked if he was open to answering RDA questions? Yes, and Minitex will be developing local standards and is happy to share.
12. Spring 2013 Workday Planning
After some discussion it was decided to hold an in-person workday in April. The group was asked to make sure the date does not conflict with any other conferences by sending the dates of other meetings/conferences to the PALS office. There will be a thread on the forum for suggesting topics and presentations. Alex Kent will be the general contact for workday ideas. The user group is open to working again with the Acq/Serials group.
The meeting was adjourned at 3:24pm.
The Cataloging Steering Committee caucused for several minutes in the hall after adjourning to select the representative to the User Council (Adam Marsnik) and the new co-conveners (Robin Horowitz and Sarah Quimby).
RDA Task Force
Mission, goals, responsibilities, and time frame
The mission of the RDA task force is to provide support for the implementation of RDA for the Consortium of MnPALS Libraries. The task force will be the primary point of contact for PALS during the implementation of RDA.
Responsibilities and goals
A. Identify RDA issues important to the consortium of MnPALS libraries. B. Facilitate conversations regarding RDA. C. Refer issues to appropriate PALS constituent groups. Groups include the User Group, Task Forces, etc. D. Help ensure that there is needed RDA training/support for consortium members. E. Investigate making global changes to bibliographic records. F. Keep up with OCLC Technical Bulletins regarding RDA. G. Keep up with MARC changes related to RDA. H. Work with Indexing Task Force regarding new fields. I. Keep track of OPAC/Discovery tool display. J. Recruit additional members, as needed.
The timeframe is indefinite. The RDA task force will assist with the implementation through March 31, 2013 and beyond.
Display and indexing needs to be addressed by March 30, 2013 to help with incoming copy cataloging.
1. Welcome and Introductions
Carrie Curie, Co-Convener (Minnesota State Community and Technical College)
Lori Pesik, Co-Convener (St. Mary’s University, Winona)
Sara Quimby (Minnesota Historical Society)
3. Approve Fall 2011 Minutes
4. Elections – Terms Expiring
State Universities – Dianne Narum (Bemidji State University)
Special Libraries – Sarah Quimby (Minnesota Historical Society)
MnSCU Two-Year Colleges
Carrie Curie (Minnesota State Community & Technical College)
Kate Vo Thi-Beard (Lake Superior College) Resigned
5. PALS Report Response – Alex Kent (PALS)
6. Cataloging Steering Committee Report – Carrie Curie and Lori Pesik
Ex Libris supplied check_docs for the LDR, 006, 007, 008 fields have now been updated. If we discover any problems, we can notify PALS about those issues
Ex Libris supplied check_docs for the variable fields – Alex Kent and Lori Pesik
Vote on whether to accept Alex and Lori’s recommendation
Deb Domek has already loaded the updated forms and help information from Ex Libris
7. Update on Global Changes to SYS01 Records – Lori Pesik