Anne Levin (Chair) – Minnesota Historical Society Kathleen Ashe – Southwest Minnesota State University Virginia (Ginny) Heinrich – Minneapolis Community & Technical College Steve Krause – Minnesota Historical Society Julie Rustad – College of St. Scholastica/Duluth Susan Schleper – St. Cloud State University Edward Swanson – MINITEX Library Information Network Linda Swanson – Concordia College/Moorhead Jane Young – Century College/White Bear Lake
Mary Ann Greenwald – Support Staff Deb Domek – Technical Staff
The MnPALS Cataloging User Group establishes the Authorities Task Force to examine authorities functionality in the MnPALS implementation of the Aleph System, both in the current version 15.5.2 and in version 17.01. The task force shall look at linkages between bibliographic records and authority records, display of authority information, authority field tag terminology, and other issues related to authorities. It shall also review the database of authority records that were rejected during loading (SYS19). The examination shall incorporate as appropriate the MnLINK acceptance testing scripts that already have been developed for authority issues.
The Task Force may co-opt members from other groups as appropriate to complete its work. It shall submit its final report to the Cataloging User Group no later than the Spring 2006 User Groups meeting. Any recommendations in the final report that are adopted by the Cataloging User Group shall be forwarded to the MnPALS User Council.
Topics Discussed in our April 19, 2005 Meeting
The MnPALS Authorities Task Force had its first meeting via conference call/WebMeeting on April 19, 2005. Our next meeting will be in the second week of May, 2005.
The work of our Task Force to review Authorities functionality in ALEPH versions 15.5.2 and 17.01
In OPAC Bib and Authority catalogs
In GUI Client Search (SYS10) and Cataloging modules
Bib/Auth linkages - links to LC Auth. Record, references and tracings
Display of authority information
Terminology in field tags
SYS19 database of rejected records
Information from PALS staff about what their office has worked on in the Authority system, their communications with ExLibris, and information on the formation of a NAUUG Authorities Group that will be working on a rewrite of the Authorities system for Version 18
Forwarding a set of current Authorities issues to Stephen Hearn (Univ. of Minnesota) who is one of the NAUUG Authorities Group members to see if he has any input that can help us in our work
Using the existing RFP acceptance testing scripts for Authorities as starting point for review of the Authorities system / having the RFP info posted for members to use
Developing a spreadsheet to track issues and a shared folder for supporting documentation that reside on the WebBoard
Developing a charge for the Task Force based on the work we plan to do
Future meeting dates / working with summer schedules