From: Tim Anderson, System Director for Student Success Technologies:
With the Fall Semester starting for many of our libraries, the PALS staff felt it was important to update you on a number of topics, including:
New PALS website coming soon
Hiring of Project Manager and PALS Executive Director
New PALS website coming soon!
We are in the final stages of implementing our newly redesigned website. The PALS staff had a number of goals in mind:
Transition the PALS website into an engaging, responsive, user-focused experience
Create a more inviting website experience through layout and imagery
Focus the website on PALS basics, such as who, what, and, most importantly, why
Share information about the benefits of PALS and of the consortium, and share stories about customer successes
Establish a modern, flexible, and easy-to-administer content management system (CMS)
Simplify the website's navigation system and information architecture to make it easy for users to find what they need
Consolidate tools and systems to establish a single sign-on account structure for website users
Address website accessibility issues
The new website will be in production sometime during Fall Semester.
For those looking for Aleph documentation links and other support related links, most of those have already been transitioned into the PALS Support Center. You can search the PALS Answerbook for the topics you need assistance on.
We will also be transitioning our MnPALS Forums and Wiki pages, details yet to come.
The PALS staff has spent time over the summer identifying and inviting libraries to serve as our Vanguard libraries. PALS will migrate data for the four libraries to the new system as a first test of the data migration. In addition, we will use our experience with their implementation in planning for the migration and configuration for the entire consortium. These libraries will not go live ahead of the others. Thank you to the consortium libraries that have volunteered to be members of the Vanguard group. The libraries are:
College of Saint Scholastica
Minneapolis Community & Technical College
Minnesota Historical Society
Minnesota State University, Mankato
We will start working with the Vanguard libraries to migrate their data in September and hope to migrate and test Vanguard data by January 2018, so that we can then proceed with the migration of all other libraries. We expect to use our experience with the Vanguard implementation in planning for the migration and configuration of the entire consortium.
Our plan is still the same as what was recommended to the Deans, Directors, and Coordinators of our member libraries; a go live date for all our libraries in a January/February 2019 timeframe. This provides us the ability to take advantage of the academic winter break and complete the implementation in a timely manner. It also allows for some flexibility in case there are delays. In addition, this was a date agreeable to Ex Libris, as they take into account when they will have staff resources available.
Progress so far:
Recommended go live date to leadership of the Consortium libraries on May 3, 2017.
PALS staff is in the process of beginning implementation with the four Vanguard libraries.
First meeting between the PALS staff and the Ex Libris Implementation Manager was held on April 24, 2017.
Additional meetings between the PALS staff and the Ex Libris Implementation Manager were held throughout the summer break.
Filled out initial implementation form for the consortium and clarified answers with Ex Libris.
PALS is in the final stages of hiring a temporary project manager position to oversee the implementation project.
Identifying library staff members that we would like to have join our Implementation Module Focus Groups. Invites will be coming out soon.
As we reported in our message to the consortium in May, we know the following about the implementation:
16 months total time for the implementation
4 months for Vanguard group of 4 libraries plus creation of the network zone
12 months for full test of all libraries plus the network zone
3 rounds of data loads (vanguard, full test, cutover)
Technical services data (cataloging, acquisitions, etc. ) migrated 1 month prior to go live; these services then frozen until go live
Migrate fulfillment (circulation) data 2-3 days before go live; use offline Circulation in the meantime All libraries will migrate in a single wave (on one day or over a very short period of time, such as 2 weeks)
We will keep you informed as the Alma/Primo migration project moves forward. Once we hire the project manager, communication with the consortium libraries will become a big part of the PM's duties.
The PALS staff looks forward to working with each of our libraries on this project. The new features and workflow efficiencies of Alma and Primo will make it worth the effort. As always, our number one goal is to achieve a successful implementation, while striving to make the transition as easy as possible for you and as seamless as possible for your patrons.
Project Manager and PALS Executive Director Search
We are in the late stages of hiring both a project manager to oversee the Alma/Primo migration, as well as, a new PALS executive director. We will make the announcements on who accepted the positions once we have completed the hiring process!
Please let us know if you have any questions about this report.