At the meetings of the Executive Committee and the User Council on September 9, PALS will propose a timeline for the upgrade to Aleph version 20 for their endorsement. We propose to do this upgrade over the next two months, with a goal of upgrading the production server during the weekend of November 6-7, 2010. Although at one time we were considering scheduling this upgrade for the spring of 2011, this fall now seems like the better time to do it for the following reasons.
There are no major changes to the staff interface or client functionality, which should make it an easy move for library staff and allow for a simplified training plan on our part.
The University of Minnesota, ODIN, and SDLN have upgraded to version 20 and report that it was relatively easy and uneventful.
Some libraries have concerns with Aleph’s compatibility with Windows 7, which will be resolved with version 20.
There is a window of opportunity in the PALS Staff workload this fall, making it a good time for us to do this work.
See the project plan below for more details. If you have concerns about this proposed timeline, please contact your library administrator or a member of the Executive Committee or User Council before September 9. Project Plan Server Preparation
Test server preparation – June – July (completed)
Install version 20 on test server – July (completed)
Production server preparation – late August - early September
Data and Table Conversion and Testing
First version 20 conversion on test server – July (completed)
Second version 20 conversion on test server – early September
Test version 20 – July - October (in process)
Final version 20 conversion – November 6-7
Version 20 Training
Version 20 client on test server available to libraries – early October
Presentations at User Group meeting – October 28
Training on version 20 (online) – late October - early November
Planned “Go Live” Date
Planning for v.20 to be in production on November 8
This is the current plan. Dates subject to change as we learn more about the software and the processes and are dependent on endorsement by the User Council and Executive Committee.
Training for version 20 will be done via recorded online sessions, allowing library staff to view the training at any time convenient for them. There will be no need to register in advance for these training sessions.
Although not part of the upgrade, another date you may be interested in is the re-indexing of the production server, which will occur over Thanksgiving weekend (Nov. 25-28).