Rachel Wexelbaum’s term is set to expire spring 2011, but Dee Nolan (PALS) clarified that Rachel could continue as Convener. Rachel W. called for nominations from the floor for the Convener position. Becky Schwartzkopf (MN State Mankato) stated that she is happy with the current administration. The group unanimously voted for Rachel to continue as Convener. Her term is two years (2010-2012).
Michelle Ehlert (Metro State) described what the role of Recorder entails. Rosalie Bunge (NDC) nominated Sarah Monson to serve as Recorder. Motion to elect Sarah was made and seconded. Sarah was elected Recorder for a two year term, effective fall 2010.
6. EBSCO Service / Pricing Update
Rosalie B. provided an update regarding EBSCO’s service and serial pricing. Service for NDC has improved, but there is concern regarding the inconsistent pricing of serials between publishers and EBSCO. Three libraries (Century, Metro State, and Normandale) will do a cost analysis of serials, comparing publisher price quotes with those of EBSCO and will provide an update at the Spring 2011 Workday.
Rebecca Ganzel (St. Mary’s) warned of the legal implications of breaching the agreement libraries have with publishers.
Discussion of alternative subscription agencies entailed. Rosalie mentioned researching WT Cox as an alternative. Beth Finlayson (North Hennepin) suggested looking into using Amazon and discussed the added cost for the EBSCO service. Sarah M. stated that the EBSCO service charge will vary from library to library and is based on the total subscription package. Rachel W. suggested the discussion should be tabled until spring, 2011. Becky S. suggested that we change the agenda topic to “Serial Pricing.”
Dee Nolan (PALS) briefly reviewed the PALS Support Report and highlighted the following:
EBSCO EDI Invoices – Reminder that version 19 documentation on processing EDI invoices can be found on the PALS homepage.
InterACQ with Midwest - Gustavus has started using this. For questions on this product or getting started, ask Dee or Gustavus.
Minitex Report – Minitex is now waiving the three-part Local Holdings Maintenance. To date, three libraries have sent their LHRs to OCLC: Inver Hills, MN Law Library, and Gustavus. For questions on this process, ask any of these libraries.
8. Subsystem Version 20 Update
Dee Nolan stated that the version 20 upgrade will take place at the end of January 2011, and there will be webinar training sessions. Version 20 has few changes, but Dee highlighted the following:
Placing an order in the ACQ module – whatever material type is chosen when placing the order, the material type shows up when an item is automatically created. This will need to be set up in Table 36, but documentation will be provided.
There will be an invoice log.
Standing orders and Monograph orders – Bulk arriving and invoicing will now be possible using an XML file. It will automatically arrive and automatically create an invoice.
Serials – It will now be possible to edit items (from the same ADM record) offline as a group and then load back in.
9. Spring 2011 Workday Planning
Rachel W. called for suggestions of topics for the workday. Rosalie stated she liked the location from last year (Metro State). Sarah M. and Elizabeth Tuckwood (MN State Law Library) stated it was helpful to combine the Acq/Serials workday with the Cataloging group. Jane Young (Century) stated that the Cataloging group was looking forward to doing another joint workday. Jane Y. also said the mini-sessions were helpful and would like to do that again. Michelle E. reminded us that we need facilitators to lead sessions. The following topics were suggested:
Insight Media – films on demand (Rosalie)
Copyright – (Jane Y. suggested we have an annual session; Rachel W. suggested we have a discussion on who is handling copyright in libraries)
Licensing agreements for electronic resources – (Rachel W.)
Rosalie stated email communication worked really well for the Fall 2010 User Group meetings and would be helpful to continue using this medium.
11. Meeting adjourned.
Minutes respectfully submitted by Sarah Sanford Monson Please send any corrections or additions to email@example.com
1. Welcome and Introductions
Rachel Wexelbaum (SCS), Convener
2. Selection of a Recorder
3. Approve Fall 2009 Minutes
4. Elections (the new 2 year term becomes effective immediately)
Rachel Wexelbaum (SCS) - Convener
5. EBSCO Service / Pricing Update - Rosie Bunge (NDC)
6. PALS Support Report Response / EBSCO EDI Renewal Invoice - Dee Nolan (PALS)
7. Subsystem Version 20 Update - Dee Nolan (PALS)
8. Spring, 2011 Workday Planning Possible Topics
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