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MnPALS Systems User Group: Fall 2009

Wednesday, October 28, 2009
1:30 - 2:20 p.m.

Draft Minutes

Attendees: Ruth Anderson (MHS), Anoop Atre (PALS), Orrin Ausen (BLC), Rod Bruce (PALS), Jan Carey (HCC), Laurie Chilcote (MEC), Carrie Curie (CTC), Keith Ewing (SCS), Ala Garlinska (SCC), Paul Guerrero (PALS), Laura Hoelter (CSS), Dan Honetschlager (PALS), Mary Jo Kennedy (FIR), Michael Kirby (DCT), Joan Klanderud (SCC), Karen L'heureux (LSC), Peg Lawrence (MSU), Luda Lindahl (PALS), Randi Madisen (CEN), Al Mamaril (ACC), Adam Marsnik (NDC), Pete McDonnell (SSU), Rosie Mock (MSU), Amy Naughton (ADC), Lori Pesik (SMU), Pam Pitts (CWN), Diane Pollock (UCR), Linda Richter (PALS ), Mark Smith (MDH), Pam Sukalski (MWW), Bruce Willms (MTR)

1. Opening remarks – Michael Kirby, Convener (DCT)

2. Recorder – Ron McGriff (PTC) volunteered to take minutes

3. Fall 2008 Minutes approved

4. Steering Committee Election Results. All terms had expired.

• Technical Colleges – Michael Kirby (DCT), Convener – October 2011
• State Universities – Peg Lawrence (MSU) – October 2010
• Private Colleges – David Wuolu (SBJ) – October 2011
• State Government Libraries – Mark Smith (MDH) – October 2011
• Community Colleges – Al Mamaril (ARC) – October 2010
• Consolidated Colleges – Carrie Curie (MTC), User Council Representative – October 2010
• Special Libraries – vacant
• Public School Libraries – vacant

5. PALS Report – Dan Honetschlager (PALS)

Dan requested any questions or comments about his electronic report. There were none.

Keith Ewing (SCS) inquired as to the status of discussions between MnSCU and MnPALS regarding the new STAR ID system. He expressed concern about the impact of that system on other ID numbers and also on streaming of videos.

Reports Task Force Report – Randi Madisen (CEN)

Randi summarized the committee’s ongoing activity for 2008 – 2009 which is also available on the Task Forces page of the MnPALS site. The group has been meeting on usually a bimonthly basis. Requests for new reports can go on the MnPALS forum, with the group using conference calls for review and decision-making.

6. PALS Work Plan to Strategic Plan

MnPALS Director Stephen Elfstrand addressed this topic at the lunch-time General Session.

7. Aleph Privileges for Student Workers – Dan Honetschlager (PALS)

Dan noted that there are a wide range of options for defining student workers' Aleph privileges and that colleges’ practices vary considerably. This is a potential subject for a Spring 2010 Workday.

8. Workday Planning

Michael Kirby (DCT) and Ruth Anderson (MHS) have suggested a possible workday with the Reference User Group. Assembled group offered and discussed several potential Spring 2010 Workday topics.

• Student Worker Privileges Set-up
• Fines and fees tables definition
• Macro Express Training – Michael Johnson, U of MN, is available for assistance.
• LDAP Authentication Orientation and related issues (STAR ID impact, alternatives to EZproxy server, best handling of multiple system identities or roles, affinities definition)

Definite interest in a workday, with possible Reference or Circulation User Group’s partnership, was evident. The group favored a February date if possible.

Agenda

  1. 1:30 Welcome and Introductions - Michael Kirby, Convener (DCT)

  2. Selection of a Recorder

  3. 1:35 Approve Fall 2008 Minutes

  4. 1:40 Elections
    All terms on our Steering Committee have expired. (If we can elect representatives from each institution type prior to User Group meetings, we won't need to include this on our agenda.) The current representatives and their institution types are:

    • Technical Colleges - Michael Kirby (DCT) - 2009 - Convener
    • State Universities - Keith Ewing (SCS) - 2008 - User Council Representative
    • Private Colleges - David Wuolu (SBJ) - 2009
    • State Government Libraries - Vacant
    • Community Colleges - Ann Schroeder (IHC) - 2008
    • Consolidated Colleges - Carrie Curie (MTC) - 2008
    • Special Libraries - Vacant
    • Public School Libraries - Vacant

  5. 1:50 PALS Report - Dan Honetschlager

  6. 1:55 PALS Work Plan to Strategic Plan

  7. 2:00 Aleph Privileges for Student Workers - Dan Honetschlager (PALS)
    • Discussion of policies and what libraries are/are not allowing their student workers to do in Aleph. At the workday next spring, there can be a workshop on implementing these policies in Aleph.

  8. 2:10 Workday Planning
    • Michael Kirby (DCT) and Ruth Anderson (MHS) have invited us to plan a joint workday with Reference - any thoughts?

  9. 2:20 Adjourn

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