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MnPALS Circulation User Group: Fall 2009

Wednesday, October 28, 2009
2:30 - 3:20 p.m.

Draft Minutes

Attending: Leah Anderson (TRC), Anoop Atre (PALS), Ginny Bakke (GAC), Rod Bruce (PALS), Cory Cain (MCT), Susan Dueis (PALS), Mark Eriksen (WSU), Robin Ewing (SCS), Ala Garlinska (SCC), Joann Hucko (NDC), Cynthia Jorstad (NCT), Thulani Jwacu (MCT), Mary Jo Kennedy (FIR), Nancy Kerr (MTR), Michael Kirby (DCT), Joan Klanderud (SCC), Peg Lawrence (MSU), Al Mamaril (ACC), Ruth Martin (ACC), Ron McGriff (PTC), Amy Naughton (ADC), Karen Ostovich (CSS), Diane Pollock (UCR), Al Rykhus (PALS), Pam Sukalski (MWL), Jennifer Turner (PALS), Lynne Weber (MSU), Jane Young (CEN)

1. Welcome and Introductions – Pam Sukalski (MWL), Convener

Susan Dueis (PALS) offered to take minutes.

Pam noted that two agenda items had been on the wiki agenda, but didn’t make it to the print agenda: 3. Elections and 6. Consortium Circulation Policy.

Members were asked to fill out the evaluations, which will be forthcoming via e-mail, and were also reminded to check into the Forums as that is a key form of communication between these yearly business meetings.

2. Approve Fall 2008 minutes

Amy Naughton (ADC) moved, Joan Klanderud (SCC) seconded—approved.

3. Elections - 4-year campus representative term to begin spring 2010

Angela Wortham was elected as the 4-year campus representative to begin spring 2010.

4. PALS Updates – Susan Dueis (PALS)

Susan reported that we don’t have a resolution yet to the execution errors (aborts) when some batch services are run. We are close to implementing the fix that Ex Libris has proposed, but we are skeptical that this will really fix the issue.

Susan noted that there are two additional answers of interest. #3313 deals with getting report data into Excel and #3339 is an updated Aleph vocabulary list.

5. PALS Work Plan to Strategic Plan – Susan Dueis (PALS)

Susan explained that most work plan items are now being tracked either via RightNow tickets or the Strategic Plan. Interest was expressed in having access to the Strategic Plan—could PALS post it somewhere? Susan will check.

6. Consortium Circulation Policy

Ron McGriff (PTC), Pam Werre (TRM), Liz Keeler (MTR) and Jay Nordstrom (GAC) are the work group. Ron reported that they are reviewing the policy and hope to put a draft out there to have people comment on. Discussion of how Aleph patron record works in consortium. The home library expiration date is propagated to all z305 (patron status) records. There is concern about to whom this policy should pertain—just MnSCU? Or the entire consortium? There is inconsistent recognition of this policy. Some libraries add a z305 patron status record for their library. Some libraries are not recognizing other consortium members’ patrons. A suggestion was made to send out a survey asking what policies and processes libraries have in place for recognizing other consortium members’ patrons. Do some libraries want to opt out of this agreement (not recognize other patrons and not expect that their patrons will be recognized)? Work group will come up with survey questions and PALS office can put survey out there.

7. Spring Workday Planning Possible Topics:

Pam Sukalski mentioned the topics already proposed:

• Datacard machines/ISRS/PLIF/Aleph and how it all relates

• Course Reserves - is there anything that needs followup/clarification now that you're up & running for the semester? Questions about MnPALS+ and the display?

A suggestion was made to have a deadline for topics and willingness to present, and the steering committee will gauge the level of interest and determine if there will be a workday. We don’t know at this point if ILL is interested in doing a joint workday. A proposal was made that the deadline of December 14, 2009 be set for posting topics and willingness to present in a forum topic that Pam Sukalski will post.

8. Adjourn

Agenda

  1. 2:30 Welcome and Introductions - Pam Sukalski, Convener (MWL)

  2. Selection of a Recorder

  3. 2:35 Approve Fall 2008 Minutes

  4. 2:40 PALS Report - Susan Dueis
  5. 2:55 PALS Work Plan to Strategic Plan

  6. 3:05 Spring Workday Planning
    Possible topics:
    • Data card machines/ISRS/PLIF/Aleph and how it all relates
    • Course Reserves
      • Is there anything that needs follow up/clarification now that we''re up and running for the semester?
      • Questions about MnPALS Plus and the display?

  7. 3:20 Adjourn

Discussion Notes for Agenda Item

  1. The User Group Steering Committees Conveners suggested that the PALS reports get posted as topics in the forum, prior to the User Group meeting. The Circulation report has been posted at this forum topic: http://forums.mnpals.org/index.php?topic=1112.0

  2. There has been past discussion about Workdays in the forum at this link: http://forums.mnpals.org/index.php?topic=658.0

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