MnPALS Support and Training Services: November 2008

Aleph

Acq/Serials

• The New Titles mnpals-14 report has been revised to pull by Arrival Date instead of Order Date. The report pulls on any monograph order that has an arrival date that matches the dates entered in the report request form. The report can be found in Acquisitions/Serials | Services | Retrieve and Print Acquisitions Records | New Titles mnpals-14.

Cataloging

• Global change to bib or holding record. PALS is contemplating allowing libraries to make global changes to their bib or holding records. Discussion started on the Cataloging Forum at http://forums.mnpals.org/index.php?topic=737.0
• Automatic creation of holding and item record being tested with Minnesota State University/Moorhead. Read more about this in the Fall 2008 User Group Support/Cataloging Report linked at http://www.mnpals.org/pals/reports/200810support_ug.pdf
• Local Serial Holding records (LHRs) to OCLC. Link to Fall 2008 User Group Exporting LHR (Local Holding Records) to OCLC - MARC Tag Cleanup on serial holding records breakout session handouts http://www.mnpals.org/sections/ug2008fall_main.html. Arrow down to this session which was held on Wednesday, October 29, at 3:00 p.m.
• A full re-index, both keyword and browse indexes,of the database will occur the latter part of November. These are the dates:
  • Re-index the development server (dev18.mnpals.net), which means the dev18 server will not be available during the time period of November 22 (Saturday) through November 28, 2008 (Saturday).
  • The development server will be copied onto the production server (aleph.mnpals.net) the morning of November 29, 2008 (Sunday). It should be up and running by noon that day. Watch for a notification from the PALS office stating when it is again available.

Circulation

• Special Circ status of "Lost" relabeled to "Overdue/Billed" in GUI and Web OPAC.
• Task force formed to update MnPALS Libraries Circulation Policy

Course Reserves

• TYP of <Print Book> has been removed from the Course Reserve Bib Records as their titles appear in the results list of the WebOPAC.
• Loading electronic reserves to Course Reserves workflow. Knowledge Base #3284.
• Courses with the Period of NA should be suppressed from the WebOPAC view. Why aren't they? Knowledge Base #3283.
• A Course Reserve Breakout session was held at Fall 2008 User group. A link to that session is on the PALS homepage/Fall2008 User group http://www.mnpals.org/sections/ug2008fall_main.html. Once at the link go to the Course Reserve session on Thursday, October 30th, 11:00 a.m. 4 documents that we used in the session are linked there. They are: 1) Course Reserves Q&A Breakout session, 2) Course Reserves Period NA, 3) Fixes for Course Reserves (ELUNA), 4) Solution/workaround for Docs on Multiple Courses.

ILL

• Link to Fall 2008 User Group Sessions ILL/Circ Overdue Tables, ILL Best Practices and Workflow and ILL/Circ Overdues Workflow powerpoints.
• ILL staff can register for ILL2 Q & A session to be held on Monday, November 24 2:00-3:00 pm.
  • If you have specific questions that you would like to see addressed in the Q & A session that you register for, please send them to the PALS Support Center at http://pals.custhelp.com. Choose the product 'Training/Workshop' and in the subject line enter 'Question for Interlibrary Loan Q & A.'

Inventory Management

• Link to Fall 2008 User Group Inventory Management Breakout Session handouts http://www.mnpals.org/sections/ug2008fall_main.html. Once at the link, arrow down to the Inventory Management Breakout Session. It was held on Thursday, October 30, 2:00 p.m. The documents used in the session are linked at this site.

OPAC

• Aleph Web OPAC Changes discussed at User Groups:
  • Reconfiguring the OPAC display to look more like U of MN. Where author and title were first, location in the middle.
    • Some concern about putting title at top; keep availability close or else prominent somehow.
    • Vote: the vote favored keeping it the way it is currently in the Aleph Web OPAC.
  • 880 tags
    • Foreign language script will be displayed as well as transliteration in the bib record. It will only pertain to records with that information added (foreign language titles).
    • Vote: Add into bib display.
  • Display 866 867 and 868, 538, 506, 843, and 845 on Holding page
    • Motion: Perry will do them on test server so people can see, discuss and vote.
  • Google books link.
    • Voted to have open a new page.

Question and Answer Sessions Version 18

• ILL2
  • Monday, November 24, 2:00-3:00 p.m.
• Cataloging
  • Wednesday, January 28, 2:00-3:00 p.m.
  • Thursday, January 29, 10:00-11:00 a.m.

Not Aleph

EZproxy

• 18 sites "Live" on EZproxy, we have 6 sites that are building their web pages. 8 sites are still on the list to work with. 2 "New" sites to return contracts before work begins.

OCLC Link Manager

• Forum board for OCLC Link Manager Users: http://forums.mnpals.org/index.php?board=68.0

MnPALS Plus (Discovery Tool)

• Recent fixes implemented:
  • Add deletion of records to daily update
  • Create mouse over for subject links
  • Similar items - if library selected, limit to library
  • Arrange date facets in date order
  • Series links - fix so number isn't included
  • VUFind has modified word stemming to not stem authors and publishers
  • Update advanced search page
    • Fix Advanced search page to handle library selection
  • Link to Classic MnPALS keyed on library selection
  • Link to Ask a Librarian keyed on library selection
    • Contact PALS office if you want different link
  • Ability to select a specific library in multi-library ADMs
    • Contact PALS office if you want different link

User Groups

• Most of the slides and documents have been linked to their sessions on the User Group agenda found at http://www.mnpals.org/sections/ug2008fall_main.html
• Wednesday's General Session was recorded in 4 parts as a Quicktime movie (MP4 format)
  • Stephen Elfstrand, PALS Director: http://msustr0.campus.mnsu.edu:554/pals/stephen.mp4
  • Orrin Ausen, MnPALS Executive Committee Chair: http://msustr0.campus.mnsu.edu:554/pals/orrin.mp4
  • Bobby Bothmann, MnPALS User Council Chair: http://msustr0.campus.mnsu.edu:554/pals/bobby.mp4
  • Todd Digby, MnSCU: http://msustr0.campus.mnsu.edu:554/pals/todd.mp4
• Thursday's session was recorded via Adobe Connect and can be viewed in most browsers:
  • Stephen Elfstrand: https://breeze5.metnet.edu/p84338834/
  • Orrin Ausen: https://breeze5.metnet.edu/p42674668/ Approximately last 90 seconds, audio cuts out
  • Bobby Bothmann: https://breeze5.metnet.edu/p84618862/ Approximately first 90 seconds, audio cuts out
  • Todd Digby: https://breeze5.metnet.edu/p65246925/

Task Forces

• Authorities
  
  • http://forums.mnpals.org/index.php?board=22.0
• Discovery Tool Task Force
  
  • http://forums.mnpals.org/index.php?board=61.0
  • Next meeting scheduled for December 5th.
• Indexing
  
  • http://forums.mnpals.org/index.php?board=23.0
• Reports Task Force
  
  • http://forums.mnpals.org/index.php?board=31.0
  • Dan Honetschlager, Systems Users Group and the Reports Task Force to create a document describing which ALEPH reports to run to obtain information for the ALS reports. The Fall '08 Systems User Group requested that training be held in February on ALS reports. Follow-up training in March.

Site Visits

• Dan Honetschlager - Site visit to Bemidji State U on 11/05/08
  
• Dan Honetschlager - Site visit to Northwest Tech, Bemidji on 11/05/08
  

MnLink Gateway Update

• Gateway Operations committee meeting held November 6th.

Meetings Attended by Support Staff

• 2008 MINITEX/OCLC User Group Meeting: Dee Nolan, Mary Ann Greenwald
  
• North Dakota Library Association - September 2008: Mary Ann Greenwald
• User Council and Executive Committee - September 2008: Mary Ann Greenwald, Perry Madden, Susan Dueis
  
• MnLINK User Group Meeting: Susan Dueis, Dee Nolan, Dan Honetschlager, Perry Madden

Questions?