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MnPALS ConsortiumMembersVision StatementMission StatementGovernance and PoliciesDeans/Directors/CoordinatorsExecutive CommitteeUser GroupsUser CouncilTask ForcesFunding |
MnPALS Executive Committee: November 13, 2008Executive Committee Meeting – November 2008
Thursday, November 13, 2008, 1:00 - 4:00 p.m. Web Meeting Orrin Ausen, Chair Brittany Goodman, Secretary DRAFT MINUTESThere were no additions/amendments to the agenda.Announcement: Ruth Zietlow – Assistant Dean for Library Services, Learning Services, and Technology Services at SCSU will be the alternate for the State U’s on PALS. Minutes from September.Cynthia Jorstad moved to approve the minutes. Seconded by Larry Kellerman. The minutes were approved.Introductions and Roll CallIn Attendance: Todd Digby (MnSCU System Director of Libraries), Orrin Ausen (Chair), Brittney Goodman (Secretary), Bill DeJohn (MINITEX), Michele Throldahl (PALS), Cynthia Jorstad, Vi Berquist, Michael Kirby, Jan Carey, Bob Horton, Stephen Elfstrand (PALS Director), Perry Madden, Susan Dueis (PALS).Minnesota State Colleges and Universities Update - Todd DigbyDigby talked about a recent report and request he gave to the MnSCU Finance Leadership Group–including how the MnSCU Libraries and PALS are positioning themselves for the future. We asked for 7 percent increases over the next 4 years along with a base budget of $300,000 increase to the base in 2011 to bring us to a sustainable level in 4 years, since we are currently in a deficit spending mode. There should be an increase but Digby is not sure what amount it will be at this time. The Presidents seemed supportive. There is a meeting in December where more will be known.PALS Executive Director’s Report - Stephen ElfstrandElfstrand presented the slides he presented about PALS during the User Groups. Executive Committee members who could not attend User Groups indicated they did look at the slides from the User Groups. Some changes to MnPALS Plus include: search status should be up to date, series links work, word stemming will no longer happen in authors/publishers results. You may also now ask for the “ask a librarian” link to go to your individual library’s webpage with a Meebo or other chat service. Also, if you want to have a sub-library as a choice you can now do that.Elfstrand, Carey, and Kellerman were all at the MnLINK User Group yesterday. A possible replacement for MnLINK (new OCLC product, Navigator) was shown. This would be a subset of Worldcat with the state of Minnesota in it. Interlibrary Loan moving into the client seems to be working very well. If you are interested in the booking module, submit a ticket to help you set up booking. They are also testing setting up OCLC local holdings records through Aleph. Aleph 19 will be addressed later in the meeting. Course Reserve has been moved into the client in Aleph 19 along with other improvements. PALS will have a version of 19 up soon for people to try it. Innovation Teams are continuing to work on Discovery Tool and the interface: book covers, authors, biographies, facets, etc. There is an open source project from Canada, CUFTS, with a lot of ERM features and PALS is looking closely at that product. They would like to get a trial of an open source link resolver up in the Spring. PALS is working on a strategic plan. There are both a tech and support position open in the PALS office. They are still negotiating with Ex Libris regarding a support contract proposal. Hopefully we can come to an agreement with Ex Libris soon. We are holding onto the money as of now. User Council Report - Michael KirbyUser Council met from 9-noon this morning. They went through the evaluations of the recent User Group meetings which were mostly positive. People seemed to like the new format and the variety of the breakout sessions. The major complaint was not having enough time between sessions to get from one place to the next. User Groups are working on setting up work days for the Spring.There were 3 motions from UC this morning and they will be addressed later in the meeting, one dealing with expediting the upgrade to version 19, one involving the date and location for the 2009 User Group meeting, and one involving the governance structure of the User Council. Also, the User Council agreed that the virtual meetings were working well for them. Minitex Update - Bill DeJohnThe recent MnLINK meeting went well . MINITEX staff is willing to help PALS staff with questions about WorldCat Local if they have any delays in getting responses from OCLC. And, thanks to the User Council for their motion to meet in conjunction with the Regional Ex Libris Meeting at the end of October 2009.Old Business:Governance StructureMotion from User Council was the “User Council recommends that the Governance Structure be changed to allow an at-large representative from a consolidated or technical college to be elected to User Council.”Jan Carey moved. Larry Kellerman seconded to accept this motion. The thinking behind this idea is that there doesn’t seem to be enough consolidated or technical college representation on each User Group/module. After some discussion, Larry Kellerman moves to table the motion, “User Council recommends that the Governance Structure be changed to allow an at-large representative from a consolidated or technical college to be elected to User Council.” for further discussion. Seconded by Jan Carey. Motion tabled. Aleph 19 UpgradeAnother motion from User Council follows:“The user council recommends that the PALS office expedite the upgrade to version 19, pending a 30 day review by consortium members”Since the version 19 migration is not going to require an operating system or Oracle upgrade, PALS staff thinks it will not be an extraordinary effort to get this migration accomplished. Substantial benefits with course reserves and task manager. Elfstrand and PALS think it is worth doing. The Executive Committee, accepts the motion from UC: “The user council recommends that the PALS office expedite the upgrade to version 19, pending a 30 day review by consortium members.” And also recommends the same. Larry Kellerman moved. Paul Dahl seconded. Motion passed. Thus, the EC does recommend that PALS office expedite the upgrade to version 19, pending a 30 day review by consortium members. Set guidelines/tasks for Needs Assessment Task Force to Operationalize Strategic PlanA draft charge/membership for the Needs Assessment Task Force
Question about the most recent time the membership was surveyed. It is 2006 data. Is this current enough? Should we include as part of the task of the NATF the direction to survey the membership? We need to “assess the needs”. Stephen – From discussions at User Council last spring – We need to be asking the membership what they need and want. Carey asked if we could have a Work Group Day to work on the Needs Assessment Task Force. We could use a Work Day to gather this task group together, but it is up to Executive Committee to appoint and charge them. We will adjust the charge and send out a call for volunteers.. Bob Horton recommended, that since the original motion from May 2007 focused on “establishing processes.” We break the charge into two-phases: (1) Establish processes and then (2) the needs assessment part of the charge. Brittney will redraft keeping in mind the EC comments about phasing and will send to Orrin. It will include a note about the need for broad representation and the desire to keep the task force down to a reasonable number of people (6). Larry Kellerman (Jan Carey seconded) to “redraft and send to MnPALS consortium the document to set up the Consortium Needs Assessment Task Force.” Motion passes. BREAK (2:25-2:40)New Business:ExLibris Support ContractPALS office hopes to come to an agreement soon.FY10 Participation Charges EstimatesWe looked at document, “FY 2010 User Fees Draft” with 7 percent increases and a base funding increase.It was brought up that on the “Schedule of Participant Charges” column L – there is not a specific “charge” for web training. It says “charge to be determined.” Charges will be determined on a case by case basis. Quarterly FinancialsThe group discussed a document displayed through Adobe Connect. Expenses not quite as high as they had budgeted for since they have two open positions. No real surprises. Stephen entertained questions. There were none.Discussion/Planning for Annual MeetingThe Annual Meeting will be on April 16 in the morning followed by an UC/EC meeting in the afternoon. We brainstormed ideas for an agenda, including: Needs Assessment Task Force report/update; User Fees to present for Deans/Directors to approve; Progress on CUFTS and open source URL link resolver; Report from one of the libraries currently using WorldCat Local. Bringing in a speaker was also discussed and it will depend upon cost. The site for this is St. Cloud.Venue for Fall 2009 MnPALS User GroupUser Council recommended:“That the 2009 MnPALS User Groups be held in conjunction with REUG. If that it is not possible, alternate dates be between Sept 29-Oct. 2 and be held in the Twin Cities.”What are the dates of Regional ExLibris Users Group (REUG) – 29th and 30th of October. The Northland Inn discussed as a venue, but it is expensive. Since we’re only doing one User Group meeting next year, perhaps this would still be financially feasible. There may be more economical sites in the Twin Cities: Bandana Square facility – across from the Office of Higher Education where MnSCU used to be Energy Drive; Arboretum; Wellstone Center. Parking is a concern. The Executive Director, Elfstrand, will report back on venue costs at our next meeting so we can make a decision on this. We did not vote on this item and it was not on the floor as a motion. Closing RemarksThe group liked the format for this meeting and liked not having to travel. We may consider even more meeting in 09/10 using the web.ADJOURNCynthia J. moved. Vi Berquist seconded to adjourn the meeting. We are adjourned at 3:15 pm.Respectfully submitted, Brittney Goodman Secretary AGENDA
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