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MnPALS Joint Circ/ILL User Group: Spring 2007

April 16, 2007
1:30 p.m. - 2:00 p.m.

MINUTES

PRESENT: Lynne Weber, Kris Hobday, Peter Jarnstrom, Rosemary Mock/MSU; Kathleen Ashe, Mary Jane Striegel, Carolyn Bruning/SMSU; Leah Anderson/CKK; Megan Ballengee, Pat Sauerer, Angela Wortham/SCS; Michael Barnett, Becky Bell, Ludmila Lindahl, Alan Rykhus, Susan Dueis/PALS; Bonnie Boese, Al Mamaril/ARC; Jim Byerly/MnDOT; Cory Cain/MCO; Jan Carey/HCC; Carrie Curie, Deb Kelman, Kirsten Larson/MSCTC; Todd Digby/MnSCU; Bev Ehresmann, Bonnie Kalla, Janine Lortz, Nicole Reuter, Jenn Schwichtenberg, Dave Wuolu/SBJ; Sharon Evensen/VCC; Stu Rosselet/BSU; Julie Ewert, Erin Johnson/BLC; Chris Gevara, Liz Keeler/XOJ; Carol Johnson/NOR; Konstanin Kaltsas/MNI; Joan Klanderud/SCC; Karen L’heureux, Connie Moeller/LSC; Ron McGriff/PTC, Amy Naughton/ADC; Carol Nelson, Becky Ringwelski/MII, Cynthia Jorstad/NCTC; Kathy Ness/TRM; Karen Ostovich/CSS; Pam Pitts, Janet van Oosten/CWN; Barbara Schuldt/DCT; Pam Sukalski/MWL; Laurie Tekautz/CTC; Kathy Wille/IHC; Jane Young/LCO; Michael Kirby/DCTC, Bill DeJohn, Kathleen Drozd, Kevin Kelly, Agnes Lee/MII; Molly Ewing/SBJ; Elaine Johnson/CWN; Debbie Josephson, Patricia Post, Hannah Topp-Schefers/SCS; Kathie Martin/GAC; Dianne Schmidt/TRM; Robyn Schulke/MNB; Brigid Shields/MHS; Barb Werner/CSS; Sonja Eilertson/PALS

  1. Opening remarks – Sharon Evensen ILL convener (VCC) and Lynne Weber Circulation Convener (MSU).
  2. Recorder – Bonnie Kalla (SBJ)
  3. No additions or changes to agenda.
  4. Minutes from the Fall 2006 meeting were approved by Peter Jarnstrom (MSU) and second by Kathleen Ashe (SSU). All votes in favor.
  5. Discussion – How are libraries handling overdue ILL materials?
    • Sonja Eilertson (PALS) gave an overview of the ill-30 report which generates an overdue status to the borrowing libraries.
    • Few libraries are running this report automatically – Mike Barnett (PALS) reported around 12.
    • Kathleen Ashe (SSU) proposed that it be run for all consortium libraries on a daily basis.
    • Some discussion followed but since it is internal and doesn’t have an impact on circulation or generate notices to patrons there was a motion by Kathleen to have it run daily for all libraries. Kathie Martin (GAC) seconded it and the motion passed unanimously.
  6. Sonja spent some time explaining the systems set-up for overdue items – based on borrowing and lending libraries. Susan Dueis (PALS) announced that once documentation on these procedures is completed they will post it in the Answer Book.

AGENDA

  1. 1:30 Opening Remarks – Sharon Evensen ILL Convener (VCC) and Lynne Weber Circulation Convener (MSU, Mankato)

  2. Recorder – Bonnie Kalla (CSB/SJU)
    Please identify yourself when speaking at the meeting to ease the recorder’s job. As the recorder you may ask someone to repeat their comment or verify your notes.

  3. Additions / Changes to Agenda

  4. Approve Fall 2006 Minutes

  5. 1:35 Discussion – How are libraries handling overdue ILL materials?
    1. What procedures do you use for handling ILL overdues?
    2. How many libraries are using the ALEPH ILL overdue service?
    3. Should we ask all libraries to use this service?

  6. 1:50 Other topics of mutual interest

  7. 2:00 Adjourn

Discussion Notes

Discussion of procedures for handling ILL overdues among Aleph libraries-some libraries have signed up to have the optional automatic ILL overdue notices sent, in other cases the lending library sends a notice generated by the Circulation system.
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