User Council Meeting - February 2006

1. Todd met with Ex Libris at ALA and discussed their support for consortia.
2. LibData and the Assignment Calculator are available to all MnSCU institutions. Let Todd know if you need help implementing.
3. Ruth commented that their institution uses LibData and their faculty love it.
   
   

1. Edesk feedback - those present indicated that they like it. A question was asked about whether a thank you can be sent.
2. New discussion board software - FuseTalk now available in place of WebBoard.
   
   

1. ILL - update on implementation
2. ARC - delays in implementing because of migration and ILL
3. Migration update
4. Loading MARCIVE records - a document on the status was shared and discussed.
5. New Aleph versions
6. ELUNA - enhancements due mid-March.
   
   

1. The agenda was reviewed and approved. There was interest in providing a conference call option for the working group sessions on Friday afternoon.
2. General session topics suggested included migration to new versions of Aleph, a review of the Ex Libris regional meeting, and managerial statistics.
3. Topics for all user groups - those that have task forces should review the standard process which will be developed before then.
   
   

1. Continued the discussion of task forces in general and the recommendation that there be a uniform method of handling task force recommendations.
2. There was a comment that it would be helpful to know what is coming in new versions in order to know where to focus.
3. When a task force is having a vote, someone must monitor the mailing list from each institution.
4. A group consisting of Edward, Ruth, and Kathleen Daniels was formed to edit the Access Task Force process document and make it generic. They will try to have a document out to the User Council by early March. The User Council will vote electronically. The document will be distributed at the User Group meetings.
   
   

1. a. Loading MARCIVE records
2. b. User Group meetings
   
   

1. This meeting was an experiment in using conference calls as a method for conducting the meeting. Approximately half of the members of the User Council participated in that manner; the consensus was that the meeting was a success.
2. Edward commented that it was difficult to know if someone was out there. Rosie liked it. Sandy commented that it flattens the meeting, and need to practice using it. She said it was nice to have the option. Dee said it was sometimes difficult to hear. It was difficult to identify who was speaking. Would like to have the option again.
   
   

1. 9:00 Introductions, sign-in sheet
   
   
2. Amend/Adopt Agenda
   
   
3. Approve minutes from November meeting
   
   
4. Appoint secretary for May meeting
   
   
5. 9:10 Minnesota State Colleges and Universities (Todd Digby)
   
   
6. 9:20 PALS Update (Linda Richter)
   1. Edesk feedback
   2. New discussion board software
      
      
7. 9:25 Aleph Update (Becky Bell)
   1. ILL
   2. ARC
   3. Migration update
   4. Loading MARCIVE records
   5. New Aleph versions
      
      
8. 10:00 Birth dates in patron records
   
   

• 10:15 Break
  
  

9. 10:30 Spring, 2006 User Group meetings
   1. Agenda
   2. General session topics
   3. Topics for all user groups
   4. Breakout sessions
      
      
10. 11:15 Task Forces
    1. Uniform process
    2. How/when to involve PALS staff
       
       
11. 11:45 MnLINK-sponsored regional meeting
    
    
12. 11:55 User Council report to the Executive Committee
    1. Loading MARCIVE records
    2. User Group meetings
    3. Other
       
       
13. Feedback on conference call option
    
    
14. 12:00 Other/Adjourn
    
    

• User Council meetings:
  • May 4
    
    
• Annual Meeting:
  • March 30
    
    
• User Group meetings:
  • April 20 and 21, 2006, St. Cloud State University
  • October 23 and 24, 2006, Minnesota State University, Mankato