Registration is limited to 75 participants each day. Registration open to MnPALS libraries through Friday, March 19, 2010. Beginning March 22, North and South Dakota libraries will be invited.
Acq/Serials and Cataloging Workday Agenda Thursday, April 8
9:00 - 9:10WELCOME / OPENING REMARKS - Room 302
9:10 - 10:00 SESSION 1
Room 308
Using Bowker Analysis to Evaluate Your Collections (Adam Marsnik & Rosie Bunge)
Find out how Normandale Community College extracted their bibliographic records from Aleph and then uses to the Bowker Book Analysis software to compare its holdings against titles in "Resources for College Libraries" for collection development purposes.
Room 321
Aleph Orders for Electronic Resources (Joe Holtermann)
The Aleph order record identifies the specific information that can be used to describe an order in our library automated systems. At the same time, the order record allows for flexibility and a variety of acceptable practices. This discussion will consider several of the common needs and questions that arise when creating order records for electronic resources and suggest some positive ways to organize these records.
Room 302
Workflows in Cataloging (Dianne Narum, Jane Young, Robin Horowitz)
Discussion will be on the future of cataloging workflows as we move to even more automation and usage of vendor records. What do we need to consider before moving forward? Wondering if you should implement ALEPH’s automatic holdings and item record creation ability? What kind of time would it save? What would you do with your “spare” time? We’ll brainstorm planning for projects incorporated into an already full work load. Also, vendor records- the good the bad and the ugly. These and other topics will be discussed by the panel.
10:00 - 10:10 BREAK
10:10 - 11:00 SESSION 2
Room 321
Navigating the Maze of Aleph Bib Loaders -- What does PALS use and what can the Library use? (Maryann Greenwald & Dee Nolan)
What are the various ways to load your catalog records? What does the PALS office use to load records, what is locked down from library use, and what can libraries use to load their own catalog records? This session will talk about the differences amongst the bib loaders; e.g. oclc loader, MARCIVE loader (file-99), Load catalog records (manage-18) combined with Create holdings and item records using Bib data (manage-50), Generic vendor record loader (file-96), or Advanced generic vendor record loader (file-90). If you are confused, join the crowd … others are confused as well. Come to this session to learn how to untangle the maze and learn what each bib loader is designed to do.
Room 302
Budget Discussions (Becky Schwartzkopf & Jean Kramer)
Is your institution facing budget cuts? Are you responsible for evaluating ongoing subscription costs? Both Minnesota State University, Moorhead and Minnesota State University, Mankato Libraries are facing demands to reduce the amount of money spent on subscription materials. MSU, Mankato has utilized campus faculty surveys and internal library reviews to reduce the amount spent on continuing commitments. MSU, Moorhead publicized e-journal holdings to department faculty to gather support for the elimination of duplicate print holdings and then transferred dollars from print journals to databases. Come prepared to learn more about strategies they used, share your own experiences, and brainstorm innovative ideas for the future.
Room 329
Macro Express (Michael Johnson, Kristi Bergland, John Halvorson)
Introduction to the use of macros for repetitive tasks. The basic set up and use of macros will be covered as well as practical suggestions for use with Aleph.
11:00 - 11:10BREAK
11:10 - 12:15SESSION 3
Room 321
Wiki Workshop (Michelle Ehlert, Facilitator)
Want to share info about reports, or other tips & tricks about Aleph, but you don’t have time during your busy day to add to the MnPALS Wiki, or read what others have contributed? Come to the MnPALS Wiki WORKshop for an hour of hands-on work time in a computer classroom (or feel free to bring a laptop). Let’s put the “work” into workday.
Mini-Sessions: Room 302
Local Holding Records and Macro Express (Lynn Burg and Sarah Monson)
In conjunction with PALS, Minitex, and Michael Johnson, GAC prepared our local holdings records (LHRs) for batch processing using Macro Express to make changes to our serial holding records in Aleph. This mini-session will give examples of how we identified records and make the necessary changes following PALS documentation.
Aleph Enhancement Processes (Maryann Greenwald)
How can you tell ExLibris to improve the Aleph product? MnPALS libraries, along with other North American Aleph users, can do this through the enhancement process. The gathering of enhancement ideas for the 2010 cycle, which will make it into the version 21 release, has now begun. This mini session will explain how the process works and how you can get your enhancement ideas forwarded through the correct channels.
Licensing (Rachel Wexelbaum)
How does your library address software licensing, classroom performance rights, and public performance rights for audiovisual materials? Are classroom and public performance rights indicated in the records for audiovisual materials? This session will encompass a brief introduction to licensing and copyright issues, as well as an opportunity to share how different libraries address the issue.
Cataloging Tips & Tricks (Adam Marsnik & Lori Pesik)
Is there an easier way to looking up values for an 007? How do I enter values in a 006 field? Come learn time-saving short-cuts to performing these and other cataloging tasks.
Room 329
Macro Express (Michael Johnson, Kristi Bergland, John Halvorson)
Introduction to the use of macros for repetitive tasks. The basic set up and use of macros will be covered as well as practical suggestions for use with Aleph.
12:15 - 1:00LUNCH - Room 302
1:00 - 1:50 SESSION 4
Room 308
EBooks (Rachel Wexelbaum)
How is your library investing in EBooks and EReaders? This session will address the investigative efforts that Saint Cloud State University is taking in order to determine user needs and accessibility for existing and incoming EBooks into our collection.
Room 329
ERM/Cufts Beta Testing (Tammy Bobrowsky, Jo Flanders, Carrie Currie, Dee Nolan)
The PALS office recently began testing the CUFTS Electronic Resource Management system (ERM), an open source resource created at Simon Fraser University. Renamed for MnPALS libraries as PALSconnect, the ERM can potentially benefit libraries by streamlining workflows and eliminating redundancies and duplication of efforts related to electronic resources: license agreements, provider information, contacts, subscription information, etc. A panel made up of representatives from the beta libraries testing the resource and PALS staff will be present to discuss their experience with the PALSconnect ERM.
Room 302
Streaming Video: Copyrights, Cataloging, and Servers, Oh My! (Rosie Bunge & Adam Marsnik)
Normandale Community College is implementing a Video-on-Demand Server on their campus. Come discover the pitfalls they encountered as well as the steps they used to obtain streaming media rights, copyright compliance, and to provide access to their streaming videos.
Room 302
RDA FAQ (Sarah Quimby)
Resource Description and Acess, the successor code to AACR2, will be released to the public in June of 2010. This presentation will cover some of the most frequently asked questions about RDA; feel free to come and ask some of your own!
Room 321
Original Cataloging of a Simple Item (Robin Horowitz)
In this class, we will create an original cataloging record for a book using MARC 21 format. We will discuss MARC tags, fixed and variant fields, subfields, indicators, as well as the resources needed to create accurate, up-to-standard bibliographic records. This class is designed for beginning catalogers.
Room 312
Cataloging Streaming Media Part I (Bobby Bothmann)
Adding streaming video or audio to your collections? Come find out the rules, practices, and MARC tagging required to add these material to your catalog.
Room 302
Authorities Update (Deb Domek, Mary Ann Greenwald, and Jessica Schomberg)
The PALS staff presenters will give an overview/update of what the PALS office has done to implement the Aleph Authorities functionality. This will encapsulate what has occurred since the functionality was turned on in August 2009, what PALS continues to do and a review of the cleanup issues. During the last portion of the presentation timeframe, Jessica Schomberg, the Authorities Task Force co-convenor, will facilitate an open question/answer session.
Room 306
Global Changes via p-manage-21: the procedure and the results (Sarah Quimby & Mary Ann Greenwald)
So you want to clean-up bib or holding records in your catalog? Performing global changes was introduced at last year’s Cataloger Workday. Maybe you didn’t have time to schedule a training session to learn about the procedure, but now you are ready! This session will be a reminder of what you need to know before you can do it at your library, how the procedure works, and the kind of data that can be changed with p-manage-21. Sarah Quimby of the Minnesota Historical Society is using the service. She will share what they have learned and the type of data they have been able to change. NOTE: The service cannot change fixed fields. BUT, PALS has something up their sleeve for this problem which may be ready for showtime on Cataloger’s Workday. You ask … and we deliver!
Room 312
Cataloging Streaming Media Part II (Bobby Bothmann)
Continuation of the training session started in Cataloging Streaming Media –Part I.
Room 302
Generating Reports to Identify Records for Bib Cleanup (Jean Kramer & Adam Marsnik)
Which of my records have 440 Series Statements? Which of my Holding records for Serial titles are codes as monographs? Do I have audio-visual items coded as books? Jean and Adam will walk you through the creation of basic reports and searches to help you identify records needing clean-up work.
1:00-1:50 SESSION 4
Room 306
Navigating the maze of Aleph Bib Loaders-- What does PALS use and what can the Library use? (Mary Ann Greenwald & Dee Nolan)
What are the various ways to load your catalog records? What does the PALS office use to load records, what is locked down from library use, and what can libraries use to load their own catalog records? This session will talk about the differences amongst the bib loaders; e.g. oclc loader, MARCIVE loader (file-99), Load catalog records (manage-18) combined with Create holdings and item records using Bib data (manage-50), Generic vendor record loader (file-96), or Advanced generic vendor record loader (file-90). If you are confused, join the crowd … others are confused as well. Come to this session to learn how to untangle the maze and learn what each bib loader is designed to do.
Room 312
Analytic Linkages for Serials and 'Bound-withs' + WFF: Fixed Field Indexes and How To Use Them (Bobby Bothmann)
This session will be divided into two parts. Part one will discuss the mechanics of linking bibliographic records in Aleph. Linked records, using the Aleph LKR field, may be used for analytic monograph descriptions of theme issues in a serial, or for a monographic resource 'bound with' another unrelated or separate resource. Part two will explain the fixed field index (WFF), how it was built, and how to use it to refine your results for any type of common command language (CCL) search.
Room 302
Global Changes for Record Cleanup (Panel: Adam Marsnik, Lori Pesik, Cataloging Steering Committee)
Over the years, the MARC Bibliographic Format has changed. However, the MnPALS bibliographic database has not always been updated to reflect these changes. In this panel session, we will discuss possible automated global changes that the MnPALS Office could make to the entire bibliographic database, such as removing all indicators from field 260.
