User Group Meeting: Fall 2008

Consortium of MnPALS Libraries User Group Meeting
Wednesday, October 29 and Thursday, October 30, 2008
Minnesota State University, Mankato
Centennial Student Union
9:30 a.m. - 4:00 p.m.

Agenda


Wednesday, October 29

9:30 General Session

11:00

  • User Group: Acquisitions and Serials
  • Breakouts:
    • PLIF Error Logs
      • Presenters/Moderators: Susan Dueis
      • Summary: Learn more about PLIF error logs and further your understanding of how the PLIF patron load system works, including handling errors generated by the system.
      • Document: PLIF Input, Output and Error Logs
    • MnPALS Plus
      • Presenters/Moderators: Perry Madden, Amy Soma
      • Summary: Topics include a) Report from those libraries using it, b) Patron Empowerment functionality, c) PALS Staff asking what could we add to it.

12:00 Lunch

1:00

  • User Group: Cataloging
  • Breakouts:
    • OCLC Link Manager Q & A
      • Presenters/Moderators: Perry Madden, Pete McDonnell
      • Summary: A chance for those libraries running OCLC Link Manager to share experiences in setting up and using this Open URL Linker.
    • Weeded Materials
      • Presenters/Moderators: Michael Kirby
      • Summary: What MnSCU libraries can do about weeded materials now that MINITEX Serials Exchange has been eliminated.
      • Handout/Notes: Weeded Materials Breakout Session MnPALS Wiki

2:00

  • User Group: Reference
  • Breakouts:
    • ACQ/SER Workflow Roundtable
      • Presenters/Moderators: Tammy Bobrowsky, Dee Nolan
      • Summary: Join your colleagues for an informal discussion on acquisitions/serials work flow issues. Come prepared to ask questions, share your library's procedures and hear from other libraries about their own procedures. Dee Nolan from MnPALS will be in attendance for ALEPH-related queries.
    • ILL/CIRC Overdues Tables
      • Presenters/Moderators: Susan Dueis, Sonja Eilertson
      • Summary: This breakout session will focus on the setup in tab18 and tab32 so your library can send circulation overdue notices to your patrons who have a loan for an ILL request. Also how to send notices to a borrowing library will be talked about.

3:00

  • User Group: Systems
  • Breakouts:
    • MnPALS Consortium Circulation Policy
      • Presenters/Moderators: Susan Dueis
      • Summary: The Consortium of MnPALS Libraries Circulation Policy, which is a "Policy and Procedure Statement on Universal Recognition by PALS Libraries of Other PALS Libraries Borrower's Cards" needs updating. This is a discussion about revisions to the policy so that it may be forwarded to the DDC/EC for review. This breakout session will be both "in-person" and via an Adobe Connect web meeting, to allow participation of those who couldn't make it to User Groups.
    • Exporting LHR (Local Holding Records) to OCLC - MARC Tag Cleanup on serial holding record
      • Presenters/Moderators: Dee Nolan, Mary Ann Greenwald
      • Summary: PALS has recently sent a test LHR file to OCLC for Inver Hills Community College. The PALS office was able to pull the necessary holding information and fix certain tag fields in the file for this test load. The data is only fixed in the file. We are not able to fix the data in the holding record. This session will inform libraries on the correct data needed in their serial holding records. Libraries can then clean up their records and also understand how to create new serial holding records with the correct tag information.
      • Documents:

Support Center (11:00 am - 4:00 pm)

Thursday, October 30

9:30 General Session (Repeat of Wednesday's Session)

  • User Council Report - Bobby Bothmann, Minnesota State University, Mankato
  • System Director of Libraries Report - Todd Digby, MnSCU

11:00

12:00 Lunch

1:00

  • User Group: Circulation
  • Breakout:
    • ILL Best Practices and Workflow
      • Presenters/Moderators: Sonja Eilertson and Agnes Lee
      • Summary: Please be willing to share any workflow tips you have. Questions submitted so far- Where does a borrowing library add a note to a lending library?, Is there a way to add a source field?, Can patron class be added to the lending slips?, Is there a way to select and print multiple requests?, How are library staff handling ILL requests for textbooks?, Requests for articles from electronic resources.
      • Document: Slides from presentation

2:00

  • Breakouts:
    • Inventory Management
      • Presenters/Moderators: Peg Lawrence, MSU/Mankato; Bruce Willms, Metropolitan State University; Mary Ann Greenwald, PALS Support.
      • Summary: ADMs differ on how they want to conduct their inventory; i.e. online manual or batch. This session will touch on three areas: 1) central server site issues ranging from providing the file from the alephe/scratch or data/scratch directories to configuring the Shelf Report Number (SRN), 2) an ADM library's experiences with the online manual inventory using a wireless laptop, and 3) an ADM library's experiences using the batch inventory in conjunction with an RFID reader. We will try to leave time for a question and answer session.
      • Documents:
    • ILL/CIRC Overdues Workflow
      • Presenters/Moderators: Susan Dueis, Sonja Eilertson
      • Summary: We will review the relationship between the ILL module and the Circulation module regarding overdue, lost and recalled items. The focus of this breakout will be on workflow. If you have policies or workflows to share with the group please join us.
      • Document: Slides from Presentation

3:00

  •  Breakout: 
    • PLIF Error Log
      • Presenters/Moderators: Susan Dueis
      • Summary: Learn more about PLIF error logs and further your understanding of how the PLIF patron load system works, including handling errors generated by the system.
      • Document: PLIF Input, Output and Error Logs

Support Center (11:00 am - 4:00 pm)

Reports and Documentation

All reports and documentation will be posted online the week before the meetings. Please review and bring these materials with you to the meeting, since only agendas will be provided.

General Documents of Interest: